Role & responsibilities

Role Objective:

To independently manage day-to-day accounting, payroll, statutory compliance coordination, audit support, vendor administration and finance records, while ensuring timely and accurate execution of routine finance activities and providing reliable backup to the CFO.

1. Accounting & Bookkeeping

- Record day-to-day financial transactions in Tally and maintain books of accounts.
- Verify purchase invoices and supporting documents.
- Perform routine bank, purchase and other reconciliations.
- Maintain proper accounting records and document filing.

2. Payroll, Attendance & Leave

- Maintain employee attendance and leave records and identify irregularities.
- Calculate overtime, salary advances, incentives and payroll adjustments.
- Prepare and reconcile monthly salary sheets for CFO review and approval.
- Maintain employee bank, PF, salary and related payroll records.
- Prepare full & final settlement calculations for review.

3. GST Compliance

• Compile monthly GST data and reconcile purchase records with GSTR-2A/2B.

- Prepare supporting schedules, reconciliations and templates for GST consultants.
- Coordinate routine GSTR-1/GSTR-3B and annual GST audit requirements.
- Maintain GST refund and other GST-related records and documentation.

4. TDS, PT & PF Compliance

- Calculate TDS and coordinate timely payment and quarterly return data.
- Prepare and maintain TDS records and supporting documents.
- Prepare/support Professional Tax and PF payments, returns and challans.
- Monitor compliance with due dates and maintain complete statutory records.

5. Income Tax & Statutory Support

- Coordinate with tax/statutory consultants and provide required information and documents.
- Prepare supporting data, reconciliations and templates for statutory requirements.
- Maintain records of statutory submissions and correspondence.

6. Audit Support

- Prepare schedules,



reconciliations and documents for internal and statutory audits.
- Coordinate routine audit queries and provide required supporting documents.
- Maintain soft and hard copies of audit and financial records.

7. Finance Administration & Vendor Management

- Monitor petty cash and maintain supporting records.
- Manage office supplies, stock and routine purchase requirements.
- Coordinate office maintenance and repairs with service providers.
- Obtain quotations and coordinate routine vendor requirements within approved limits.

8. Company Secretarial & Administrative Coordination

- Coordinate with the Company Secretary for routine documents and statutory requirements.
- Coordinate routine renewals, DSCs, licenses and registrations as assigned.
- Maintain finance and administrative records required for corporate compliance.

9. Internal Control & Reporting

- Follow approved accounting, payroll and compliance processes and controls.
- Track pending finance and compliance activities and ensure timely completion.
- Provide regular status updates and required reports to the CFO.
- Maintain complete and organized records for future reference.

10. Backup & Continuity

- Independently manage recurring finance activities during the CFO's absence.
- Ensure proper handover, documentation and continuity of critical finance processes.
- Escalate significant financial, compliance or operational issues to the CFO promptly.

Experience & Qualification

• Recommended experience: 5- 6 years in Accounts & Finance.

• Minimum 4 years may be considered for a candidate with strong hands-on experience in Tally, payroll, GST, TDS, PF/PT and audit coordination.

• B.Com / M.Com / Post Graduate in Finance/ CA Intermedie.

Key Skills

• Hands-on knowledge of Tally and accounting processes.

• Working knowledge of GST, TDS, PF and Professional Tax compliance. • Positive Excel and reconciliation skills.

• Strong attention to detail, documentation and timelines.

• Ability to work independently and provide reliable backup to the CFO

📌 Accounts & Finance Executive (Pune)
🏢 MediaLab 3D Solutions
📍 Pune