Job description

Role Description This is a full-time, on-site Executive Assistant role based in the Pune Division. The Executive Assistant will provide high-level administrative and organizational support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing presentations and meeting materials. The role involves drafting and reviewing correspondence, maintaining confidential records, and managing expense reports and reimbursements. The Executive Assistant will help coordinate internal and external meetings, events, and communications, ensuring timely follow-up on action items and priorities. This position also includes liaising with cross-functional teams, handling day-to-day office administration for the executive, and proactively anticipating needs to enable leaders to focus on strategic initiatives.

Qualifications
- Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and stakeholder liaison.




- Hands-on experience with Administrative Assistance tasks such as documentation, filing, office coordination, and handling confidential information.
- Proficiency in managing Expense Reports, reimbursements, and related documentation with accuracy and attention to detail.
- Excellent Communication skills, both written and verbal, with the ability to interact professionally across all levels of the organization.
- Proficiency with productivity tools (e.g., MS Office or Google Workspace, calendar and conferencing platforms) and comfort with technology-driven workplaces.
- Strong organizational, time-management, and prioritization abilities, with a focus on meeting deadlines in a rapid-paced environment.
- Demonstrated professionalism, discretion, and integrity when handling sensitive and confidential information.
- Preferred: Prior experience supporting senior executives in a technology, BPO, or AI-focused organization; bachelor’s degree in Business

📌 Executive Assistant to CEO (Pune)
🏢 Vsynergize Outsourcing
📍 Pune