Terms of Reference (TOR) - HR Assistant

Position Title

HR Assistant

Department

Human Resources

Reporting To

HR Manager / Head of Human Resources

Purpose of the Role

The HR Analyst is responsible for collecting, analyzing, and interpreting HR data to support strategic and operational decision-making. The role ensures accurate HR reporting, workforce analytics, compliance, and process improvement while providing insights that enhance organizational effectiveness.

Key Responsibilities

HR Data Management
- Maintain accurate employee records and HR databases.
- Ensure data integrity, confidentiality, and compliance with organizational policies.
- Conduct regular HR data audits.

HR Analytics & Reporting
- Prepare monthly, quarterly, and annual HR reports.
- Analyze workforce metrics such as:
- Headcount
- Turnover
- Retention
- Absenteeism
- Recruitment metrics
- Diversity and inclusion metrics
- Develop dashboards and reports for leadership.

Recruitment Analytics
- Track recruitment KPIs including:
- Time-to-fill
- Cost-per-hire
- Source effectiveness




- Offer acceptance rate
- Provide insights to improve recruitment strategies.

Performance & Talent Analytics
- Support performance management reporting.
- Analyze employee engagement and performance trends.
- Identify workforce risks and opportunities.

HRIS Management
- Maintain and update the HR Information System (HRIS).
- Generate reports from HRIS platforms.
- Support system upgrades, testing, and user training.

Compliance
- Ensure HR reporting complies with labor laws and organizational policies.
- Support internal and external HR audits.
- Maintain confidentiality of employee information.

Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Statistics, Data Analytics, or a related field.
- Master’s degree or HR certification is desirable.

Experience
- 3-5 years of experience in HR analytics, HR operations, or HR reporting.
- Experience using HRIS platforms (e.g., SAP Success

📌 HR Assistant (Delhi)
🏢 Seeds India
📍 Delhi