Hiring: Studio Coordinator / Admin Executive

Company: Studio Rare - Interior Design Studio
Location: Mumbai

About the Role

Studio Rare is looking for a highly organized and dependable Studio Coordinator who will be responsible for the smooth day-to-day functioning of the studio. This role is ideal for someone who enjoys administration, coordination, organization, and people management.

Key ResponsibilitiesOffice Administration
Manage daily office operations and studio requirements.
Maintain office supplies, stationery, and inventory.
Organize files, documents, and records.
Coordinate meetings and maintain calendars.
Handle courier, vendor, and office-related coordination.

Material & Sample Management
Organize and maintain the material library.
Arrange and catalogue material samples.
Coordinate sample collection and deliveries with vendors.
Ensure samples are properly stored, labelled, and updated.

Accounts & Administrative Support
Maintain records of invoices, payments, and purchase documents.




Coordinate with the accountant for bookkeeping and compliance.
Track vendor bills and payment schedules.
Maintain expense records and office accounts documentation.

Coordination & Follow-Ups
Follow up with vendors, suppliers, and consultants.
Coordinate appointments and meetings.
Assist management in tracking ongoing tasks and deadlines.
Prepare meeting notes and action trackers.

Studio Management
Ensure the office remains organized and efficiently managed.
Coordinate team schedules and administrative requirements.
Support founders with day-to-day operational activities.
Assist in organizing team events, client meetings, and presentations.

Skills Required
Solid organizational and multitasking skills.
Positive communication and follow-up abilities.
Proficiency in Microsoft Excel, Word, and Google Workspace.
Basic understanding of invoices and office accounts.
Attention to detail and ownership of responsibilities.
Abili

📌 Assistant And Admin Executive Mumbai
🏢 Studio Rare
📍 Mumbai