Position

Admin Executive

Experience required

3–5 Years

Openings

1

Employment Type

Full time

Key Responsibilities
Manage day-to-day office administration and ensure smooth office operations.
Handle office supplies, inventory management, and procurement activities.
Coordinate with vendors, service providers, and facility management teams.
Oversee housekeeping, security, maintenance, and other administrative services.
Manage travel arrangements, hotel bookings, transportation, and visa support (if required).
Maintain office records, documents, contracts, and administrative databases.
Support employee onboarding by arranging workstations, ID cards, and office access.
Process and verify administrative bills, invoices, and expense reports.
Organize meetings, conferences, and events.
Ensure compliance with company policies, health and safety standards, and statutory requirements related to administration.
Coordinate courier services, mail distribution, and document dispatch.
Assist HR and other departments with administrative support as needed.
Prepare administrative reports, MIS, and budget tracking reports.




Identify prospects to improve office processes and optimize operational efficiency.

Required Qualifications
Bachelor's degree in Business Administration, Commerce, or a related field.
3–5 years of relevant experience in office administration or facilities management.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience with vendor management and office procurement.
Robust organizational, time management, and problem-solving skills.
Excellent verbal and written communication skills.
Ability to handle multiple tasks and work under deadlines.

Preferred Skills
Knowledge of facility management practices.
Experience in budget monitoring and cost control.
Strong negotiation and vendor coordination skills.
Ability to maintain confidentiality and handle sensitive information.

Key Competencies
Organization and planning
Attention to detail
Communication and interpersonal skills
Multitasking and prioritization
Vendor and stakeholder management
Problem-solving
Teamwork and collaboration
Accountability and professionalism

📌 Admin Executive Industrial Estate
🏢 Maximus Infoware
📍 INDUSTRIAL ESTATE