Job Title: Secretary to CEO / Executive Assistant

Location: Bangalore / Kochi (Work From Office)

Industry: Information Technology / IT Services

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Job Summary

The Secretary to the CEO provides executive administrative and coordination support to the CEO in a quick-paced IT services setting. The role requires solid business communication, confidentiality, stakeholder coordination, and the ability to manage executive schedules, corporate documentation, and operational priorities aligned with Indian corporate practices.

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Key Responsibilities

Executive & Administrative Support
Manage CEOs calendar, appointments, business meetings, and travel arrangements (domestic & international).
Prepare MIS reports, presentations, business reviews, and executive dashboards.
Maintain strict confidentiality of business strategies, financial data, and HR matters.
Screen calls, emails, and official correspondence on behalf of the CEO.

Corporate Coordination




Coordinate leadership meetings, board reviews, and client discussions.
Prepare meeting agendas, MOM (Minutes of Meeting), and track action items.
Facilitate communication between the CEO, department heads, clients, and partners.

IT Industry–Specific Support
Assist in coordinating client visits, project reviews, and vendor interactions.
Support proposal submissions, presentations, and internal business reviews.
Work closely with HR, Finance, and Delivery teams for operational alignment.

Documentation & Compliance
Maintain corporate records, reports, and confidential documentation.
Support preparation of internal communications, policy updates, and official letters.
Assist in travel expense tracking, vendor coordination, and event logistics.

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Required Qualifica

📌 Executive Assistant Bengaluru
🏢 Xencia Technology Solutions
📍 Bengaluru