Job Title: Junior Executive Administration & Facilities

Department

Administration & Facilities

Location - Mumbai

Reporting To

Senior Administration Associate - Administration & Facilities

Job Purpose

To support the day-to-day administration and facility management operations of the organization, ensuring a protected, effective, and employee-friendly workplace. The role will assist in managing facility vendors, office infrastructure, employee services, transportation, cafeteria operations, and compliance-related activities.

Key Responsibilities

Facilities Management
Support the daily operations of office facilities and ensure smooth functioning of the workplace.
Conduct regular facility inspections and report maintenance issues for timely resolution.
Coordinate with housekeeping, security, pest control, HVAC, electrical, plumbing, and other facility service providers.
Monitor office infrastructure, workstations, meeting rooms, and common areas to ensure they are maintained as per company standards.
Assist in office moves, seating arrangements,



and workstation allocations.

Vendor Management
Coordinate with facility management vendors and service providers.
Track vendor attendance, service delivery, and SLA compliance.
Maintain vendor documentation, agreements, and records.
Support the procurement process by obtaining quotations and coordinating with suppliers.
Verify vendor invoices and maintain payment trackers.

Employee Services
Act as the first point of contact for employee administration and facility-related requests.
Support transportation, cafeteria, and workplace services.
Assist in resolving employee complaints related to facilities and office services.
Coordinate employee engagement and workplace events as required.

Cafeteria & Transportation Operations
Monitor cafeteria hygiene, food quality, and service standards.
Coordinate with cafeteria vendors to address employee feedback.
Assist in managing employee transportati

📌 Junior Administration Executive Mumbai
🏢 Etraveli
📍 Mumbai