Position Summary

The Admin Executive / Administrative Officer will be responsible for managing the day-to-day administrative operations of the school, ensuring smooth functioning of facilities, vendor coordination, compliance activities, record management, and administrative support to school leadership, staff, students, and parents.

Key Responsibilities
Manage and oversee daily administrative activities of the school.
Maintain school records, files, registers, and administrative documentation.
Coordinate with various departments to ensure productive operational support.
Prepare reports, letters, circulars, notices, and official correspondence.

Facility & Infrastructure Management
Monitor maintenance of school buildings, classrooms, offices, and common areas.
Coordinate with housekeeping, security, transport, and maintenance teams.
Ensure availability of utilities, supplies, furniture, and equipment.
Conduct periodic inspections to maintain cleanliness and safety standards.

Vendor & Procurement Management
Liaise with vendors, contractors, and service providers.




Obtain quotations, compare costs, and support procurement processes.
Monitor vendor performance and service agreements.
Maintain records of purchases, contracts, and inventory.

Compliance & Documentation
Ensure compliance with local government regulations and school policies.
Maintain licenses, permits, insurance records, and statutory documentation.
Assist during audits, inspections, and accreditation processes.
Track renewal dates and regulatory requirements.

Inventory & Asset Management
Maintain records of school assets, equipment, and inventory.
Conduct periodic stock verification and asset audits.
Monitor issuance and replenishment of office and school supplies.

Parent & Visitor Management
Support front-office administration when required.
Manage visitor records and coordinate appointments.
Address routine administrative queries from parents and stakehold

📌 Admin Executive Thane
🏢 Universal Education
📍 Thane