Personal Assistant to Managing Director — Key Responsibilities
Good in English.
Calendar & Schedule Management
Manage the MD’s daily calendar, appointments, meetings, and travel schedule.
Prioritize urgent and important meetings.
Avoid scheduling conflicts and provide reminders.
Meeting Management
Schedule internal and external meetings.
Prepare meeting agendas, documents, and presentations.
Take minutes and track action items.
Follow up with responsible people on pending tasks.
Communication Management
Travel & Accommodation
Arrange flights, hotels, transportation, visas, and itineraries.
Prepare complete travel schedules and documents.
Coordinate business trips and meetings during travel.
Handle emails, calls, messages, and correspondence on behalf of the MD.
Draft letters, emails, reports, and official communications.
Maintain confidentiality of sensitive information.
Ensure significant matters reach the MD promptly.
Follow-up & Coordination
Documentation & Record Keeping
Maintain confidential files, contracts, reports,



presentations, and important documents.
Organize digital and physical records.
Maintain contact lists and significant business information
Track commitments given by the MD.
Business & Administrative Support
Prepare presentations, reports, MIS, and briefing notes.
Collect information required by the MD for decision-making.
Coordinate with different departments on behalf of the MD.
Support special projects assigned by the MD.
Follow up with department heads, managers, clients, vendors, and other stakeholders.
Ensure deadlines and assigned tasks are completed.
Client & Stakeholder Coordination
Confidentiality & Discretion
Handle confidential business, financial, employee, and personal information with complete discretion.
Coordinate with significant clients, business partners, investors, governmentofficials, and senior executives.
Personal Support to MD
Coordinate personal appoint

📌 Personal Assistant To Managing Director Kolkata
🏢 GOURIKA INDIA
📍 Kolkata