The Tender Assistant will be responsible for handling day-to-day GeM tender activities, tender documentation, dispatch and courier follow-ups, government department coordination, approval follow-ups, and pending payment collection.

Key Responsibilities
Read and analyse
Government/GeM tenders, typically 100–200 pages
, and understand eligibility criteria, specifications, terms, conditions, timelines, and documentation requirements.
Prepare clear and comprehensive
checklists
based on tender requirements to ensure all necessary documents and compliances are completed.
Coordinate the preparation and submission of tender-related documents within deadlines.
Track submitted tenders and maintain updated records of tender status.
Follow up with various
Government Departments
regarding tender approvals, documentation, product/sample approvals, and other pending requirements.
Track all
parcels, samples, documents, and couriers
dispatched to Government Departments and ensure confirmation of receipt.
Follow up with concerned departments for
inspection, verification, approval,



and acceptance
of dispatched materials.
Follow up regularly on
pending payments, invoices, and outstanding amounts
from Government Departments.
Maintain payment and invoice trackers and ensure timely follow-up until payment is received.
Coordinate with internal teams, courier agencies, and government officials to resolve dispatch, approval, documentation, and payment-related issues.
Maintain proper records of tenders, checklists, dispatches, approvals, invoices, payments, and correspondence.
Ensure timely completion of all assigned tender-related activities and follow-ups.

Required Skills
Understanding of
Government Tenders and GeM processes
Ability to read and understand lengthy tender documents
Robust documentation and checklist preparation skills
Excellent follow-up and coordination skills
Positive written and verbal communication
Strong attention to detail
Valuable organi

📌 Gem Government E Marketplace Executive Kolkata
🏢 Duckback India
📍 Kolkata