We are looking for a sharp, dependable, and highly organized Executive Assistant to support our CEO. This is a high-trust role at the center of company operations — you'll be the CEO's right hand, managing schedules, communication, travel, and follow-ups across departments. The ideal candidate is proactive, discreet, and comfortable working in a quick-paced logistics workplace where priorities shift quickly.

Key Responsibilities

Calendar & Schedule Management
Manage the CEO's calendar, prioritizing and scheduling meetings, calls, and appointments
Anticipate scheduling conflicts and resolve them proactively
Block time for strategic priorities and protect the CEO's focus time

Travel Management
Plan and coordinate domestic (and occasional international) travel — flights, hotels, local transport, visas if required
Prepare detailed itineraries and ensure smooth execution of travel plans
Handle last-minute changes efficiently

Communication & Correspondence
Draft, proofread, and manage emails, letters, and internal communications on behalf of the CEO




Act as a liaison between the CEO and internal teams, clients, vendors, and external stakeholders
Screen and prioritize calls, emails, and requests

Follow-ups & Coordination
Track action items from meetings and ensure timely follow-up with relevant stakeholders
Coordinate with department heads to gather updates, reports, and status before meetings
Maintain a follow-up tracker for pending decisions, approvals, and deliverables

Confidentiality & Discretion
Handle sensitive business, financial, and personal information with the highest level of confidentiality
Exercise sound judgment in managing access to the CEO's time and information

Meeting & Documentation Support
Organize and prepare agendas for meetings; take minutes and circulate action points
Maintain organized records, files, and documentation for easy retrieval

General Office & Administrative Support
Assist with expense reports,

📌 Executive Assistant To Ceo Dharwad
🏢 Esteem Integrated Logistics
📍 Dharwad