Job Description - Tender Specialist Position Details

Job Title: Tender Specialist
Department: Business Development / Contracts
Location: Bhopal (On-Site)
Employment Type: Full time
Reports To: Head - Business Development / Director

About the Role

The role requires robust knowledge of government procurement processes, e-tendering platforms, construction contracts, and bid documentation.

Key ResponsibilitiesTender Identification & Tracking
Monitor tender portals including GeM, CPPP, eProcurement, Railways, CPWD, PWD, NHAI, Smart City, and other government/private platforms.
Identify relevant tender prospects aligned with company capabilities.
Maintain a tender pipeline and submission calendar.

Bid Preparation & Submission
Analyze tender documents, BOQs, drawings, specifications, and eligibility criteria.
Prepare and submit technical and commercial bids within deadlines.
Coordinate with engineering, procurement, finance, legal, and project teams for bid inputs.
Ensure all bid documents comply with tender requirements.

Documentation & Compliance




Prepare prequalification documents, company credentials, technical proposals, and compliance statements.
Maintain records of licenses, certifications, EMDs, bank guarantees, and statutory documents.
Ensure compliance with procurement regulations and contract conditions.

Costing & Commercial Support
Coordinate with estimation teams to obtain accurate project costing.
Assist in pricing strategies and bid competitiveness.
Review commercial terms, payment conditions, penalties, and risk clauses.

Client & Stakeholder Coordination
Liaise with clients, consultants, government departments, and procurement agencies.
Attend pre-bid meetings and site visits when required.
Clarify tender queries and manage correspondence.

Contract & Award Management
Track tender results and follow up on award decisions.
Support contract finalization and project handover to execution teams.
Maintain records

📌 Sr Tender Executive Bhopal
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