Job description:
Key Responsibilities
Coordinate and organize the CEO's meetings, including scheduling, agenda preparation, minute-taking, and ensuring timely follow-up on action items to drive effective execution. -Manage and maintain the CEO's calendar by prioritizing appointments, meetings, and business commitments to ensure productive time management.
Conduct research, gather relevant information, and compile data to support business decisions, reports, presentations, and strategic initiatives.
Prepare, review, and format business documents, reports, proposals, presentations, and other executive correspondence with accuracy and attention to detail.
Coordinate travel arrangements, including flights, accommodation, transportation, and travel itineraries, ensuring smooth execution of business travel.
Act as the primary point of coordination between the CEO and internal departments, clients, consultants, vendors, and external stakeholders, ensuring effective communication. -Maintain confidential files, records,



and sensitive business information while exercising the highest level of discretion and professionalism.
Provide administrative and operational support for special projects, meetings, business events, and executive initiatives, ensuring timely completion of assigned tasks.
Prepare high-quality and qualified PowerPoint presentations for board meetings, client presentations, business reviews, and strategic discussions.
Coordinate with cross-functional teams to track project progress, monitor deadlines, and ensure timely execution of key deliverables.
Demonstrate willingness to travel across Mumbai for meetings, site visits, and business engagements as required by the CEO.
Be versatile with working hours to support extended meetings, urgent business requirements, and executive priorities beyond regular office hours.
Perform any additional executive assistance, coordination, and administrative responsibilities assigned by the CEO to support

📌 Executive Assistant Mumbai City
🏢 Podium Systems
📍 Mumbai