Position: Executive Assistant to Managing Director (MD)Key Roles & Responsibilities
Calendar & Schedule Management:
Manage MD’s daily calendar, appointments, meetings, and travel schedules.
Coordinate internal and external meetings efficiently.
Prioritize appointments and ensure timely reminders.
Communication Management:
Maintain confidentiality in all communications and documents.
Meeting Coordination:
Arrange meetings, prepare agendas, and circulate MOM (Minutes of Meeting).
Follow up with departments for action points and pending tasks.
Coordinate board meetings and management reviews.
Travel & Accommodation Arrangements:
Book flights, hotels, transport, and prepare travel itineraries.
Manage travel expenses and reimbursement records.
Documentation & Reporting:
Maintain key files, records, and confidential documents.
Prepare MIS reports, presentations, dashboards, and management summaries.
Ensure proper documentation and record tracking.
Coordination with Departments:
Act as a bridge between the MD and various departments.




Coordinate with HR, Finance, Operations, Clinical, and Administration teams.
Ensure timely execution of MD’s instructions.
Administrative Support:
Handle office administration tasks related to the MD’s office.
Manage visitors, vendors, and key stakeholders professionally.
Organize events, conferences, and business meetings.
Follow-up & Task Monitoring:
Track ongoing projects and pending assignments.
Ensure deadlines are met and updates are shared with the MD regularly.
Escalate critical issues when required.
Confidentiality & Professionalism:
Maintain strict confidentiality regarding company matters.
Handle sensitive information with integrity and discretion.
Data Management & MIS:
Maintain databases, reports, and management trackers.
Analyze information and provide summarized insights to the MD.

Required Skills:
Excellent communication & interpersonal skills

📌 Executive Assistant To Managing Director Lajpat Nagar
🏢 IBS Hospital
📍 Lajpat Nagar