Purchase and Dispatch Executive

Job Title: Purchase and Dispatch Executive
Department: ADMIN
Industry: Pharmaceutical Manufacturing
Employment Type: Full time
Location: As per company requirement

Job Summary

Key Responsibilities

Purchase
Source and evaluate vendors for Active Pharmaceutical Ingredients (APIs), excipients, packaging materials, engineering spares, consumables, and other indirect materials.
Obtain quotations, compare prices, negotiate commercial terms, and prepare purchase orders.
Follow up with suppliers to ensure timely delivery of materials and resolve supply-related issues.
Coordinate with Production, Stores, Quality Assurance (QA), Quality Control (QC), Planning, and Accounts departments.
Monitor inventory levels and initiate procurement to prevent stock shortages and production delays.
Maintain vendor master data, purchase records, and procurement reports in the ERP system.
Evaluate supplier performance based on quality, delivery, cost, and service.




Ensure procurement activities comply with company policies and applicable regulatory requirements.

Dispatch
Plan and coordinate the dispatch of finished pharmaceutical products to distributors, stockists, hospitals, institutions, and export customers (where applicable).
Prepare dispatch documents, including invoices, delivery challans, packing lists, e-way bills, transport documents, and other statutory documentation.
Verify product name, batch number, manufacturing date, expiry date, quantity, and packaging before dispatch.
Coordinate with warehouse personnel and logistics partners to ensure timely and accurate shipments.
Monitor shipment status and resolve transportation or delivery issues.
Maintain dispatch records and update ERP/inventory systems.
Ensure compliance with Positive Distribution Practices (GDP), cold chain requirements (where applicable), and company Standard Operating Procedures (SOPs).

Qualifications:
Bachelor's degree in Commerce, Business Administ

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