Executive Operations Coordinator

Company: Seamless Assist
Location: Remote | PST Schedule
Employment Type: Full time

Role Overview

Seamless Assist is seeking a highly organized Executive Operations Coordinator to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on calendar management, communication, operational coordination, and structured workflow support, while leveraging AI tools to improve efficiency.

Candidates must be available during PST–EST business hours and have B2+ English proficiency.

Key Responsibilities
Manage executive calendars, scheduling, and meeting coordination across time zones
Organize and prioritize executive inbox communications
Draft skilled emails, reports, and documentation
Track deadlines, tasks, and follow-ups for leadership
Prepare meeting agendas, notes, and action items




Maintain organized digital filing and documentation systems
Support cross-functional communication and operational coordination
Conduct research and compile information for executive decision-making
Use AI tools (ChatGPT or similar) to assist with drafting, summarizing, and workflow organization

Requirements
1–3 years experience in executive support, administrative, or operations coordination roles
Availability during PST–EST business hours
B2+ English proficiency
Robust organizational and multitasking skills
Proficiency with Google Workspace or Microsoft Office
Ability to work independently with minimal supervision
High level of professionalism and discretion

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