Purchase Executive – Job Responsibilities (Hotel & Resort)

Position: Purchase Executive
Department: Purchase / Procurement
Industry: Hotel & Resort

Key Responsibilities:
Procure food, beverages, housekeeping, engineering, spa, and operational supplies as per departmental requirements.
Obtain quotations from vendors and negotiate the best prices, quality, and delivery terms.
Generate Purchase Orders (POs) and ensure timely procurement of materials.
Maintain approved vendor database and develop recent suppliers when required.
Coordinate with Store, Accounts, Kitchen, Housekeeping, Engineering, and other departments for purchase requirements.
Ensure all purchases comply with company policies and budget guidelines.
Monitor inventory levels and initiate purchases to avoid stock shortages.
Verify received materials against purchase orders and supplier invoices.
Conduct market surveys to identify cost-saving opportunities and better-quality products.
Maintain accurate records of purchases, quotations, contracts, and vendor communications.




Follow up with suppliers regarding deliveries, pending orders, and payment-related issues.
Ensure compliance with GST, taxation, and statutory procurement requirements.
Analyze monthly purchase reports and support cost-control initiatives.
Assist management in annual budgeting and procurement planning.
Maintain confidentiality and qualified relationships with vendors and internal stakeholders.

Skills Required:
Vendor Management
Negotiation Skills
Inventory Control
Cost Control & Budgeting
MS Excel & ERP/PMS Software
Communication & Coordination Skills
Knowledge of Hotel Operations

Preferred Experience:
1–5 years of experience in hotel, resort, hospitality, or retail procurement.
Knowledge of Food & Beverage, Housekeeping, Engineering, and General Store purchasing.

Pay: ₹15,000.00 - ₹25,000.00 per month

Advantages:
Cell phone reimbursement

Work Location: In person

📌 Purchase Executive Bhopal
🏢 Pandav Hotels
📍 Bhopal