We are looking for an organised, proactive and detail-oriented Office Administrative Assistant to ensure the smooth day-to-day running of the office.

This is a key role within the company for someone who enjoys bringing structure to a busy environment, solving problems and keeping things running seamlessly behind the scenes.

Executive Support

- Manage the Founder‘s personal and professional calendars, ensuring appointments are coordinated seamlessly and nothing is overlooked.
- Schedule meetings and appointments.
- Organise travel, itineraries and accommodation when required.
- Assist with correspondence, documents and day-to-day administrative tasks.
- Help prioritise the Founder‘s daily schedule and reminders.

Office Administration

- Oversee the smooth day-to-day functioning of the office.
- Maintain office, pantry and stationery supplies.
- Coordinate office maintenance, including Wi-Fi, printers, air-conditioning, appliances, AMCs, warranties and other service requirements.
- Coordinate couriers, WeFast, Porter and other logistics requirements.
- Ensure the office remains organised, functional and well-maintained at all times.

Team Coordination & Administrative Support

- Support the wider team with day-to-day administrative requirements.
- Coordinate between departments to ensure tasks and information flow efficiently.
- Assist in organising documents, trackers and internal records.
- Help ensure work continues smoothly during team absences or busy periods.




- Be the first point of contact for general office coordination and administrative support.

Organisation & Problem Solving

- Research solutions and independently resolve everyday office-related issues.
- Coordinate with vendors for office services, maintenance and repairs.
- Keep important documents, warranties and office records organised.
- Anticipate administrative needs before they become problems.
- Take ownership of the countless day-to-day administrative and coordination tasks that keep the office running efficiently, ensuring nothing falls through the cracks.

Skills:

- Comfortable using Google Workspace, Microsoft Office and common office software.
- Confident troubleshooting basic technology issues such as printers, Wi-Fi, computers and office equipment.
- Quick to learn new software and systems.
- Proficient in English

We‘re Looking For Someone Who Is:

- Exceptionally organised and detail-oriented
- Proactive and resourceful
- Calm under pressure
- Professional and discreet
- Tech-savvy and quick to learn
- A robust communicator
- Dependable and trustworthy
- Someone who enjoys taking ownership and solving problems
- This role is ideal for someone who takes pride in keeping things organised, enjoys helping others and thrives on making sure everything runs smoothly behind the scenes.

Details:

This is a full-time position, in-person position

Monday - Friday: 10am - 6:30pm

Saturdays: 10am - 2pm

📌 Office Administrative Assistant (Mumbai)
🏢 Camelot India
📍 Mumbai