Job Description – Executive Assistant (Founder’s Office)
Location
Colaba, Mumbai
Employment Type
Full-time | Work from Office
Working Days & Shift
5 Days Working
Shift Timing: 10:00 AM to 7:00 PM
About the Role
We are looking for a smart, proactive, and highly dependable Executive Assistant to support the Founder in managing day-to-day professional and personal coordination.
The ideal candidate should be quick on their feet, detail-oriented, organized, and capable of handling multiple responsibilities with professionalism and confidentiality. Years of experience are not a strict criterion — we are looking for someone who is proactive, eager to learn, and efficient at work.
Key Responsibilities
Manage the Founder’s calendar, meetings, and scheduling efficiently
Handle email management and ensure timely follow-ups
Coordinate with internal and external stakeholders on behalf of the Founder
Assist with personal tasks, including banking and administrative coordination
Track pending tasks and ensure timely closure and updates
Prepare basic reports, documents, and trackers using Excel and Word
Support in travel planning, appointments, and operational coordination
Maintain confidentiality while handling sensitive information
Ensure smooth communication and coordination across teams




Required Skills
Strong calendar and email management skills
Quick thinker with a proactive approach
Ability to handle founder-related and personal coordination tasks
Basic working knowledge of MS Excel and MS Word
Strong follow-up and coordination skills
High level of professionalism and confidentiality
Good communication and organizational abilities
Ability to multitask and manage priorities effectively
Positive attitude and willingness to learn
Candidate Requirements
Graduate in any discipline
Experience is flexible for candidates who are quick learners and proactive
Immediate to 15 days joiners preferred
Comfortable working in a fast-paced environment
Compensation
CTC: Up to ₹5.50 LPA
Recruitment Process
Round 1 – Interview with Hiring Manager
Round 2 – Interview with AVP (Founder’s Office), including a short assessment
Final Round – Discussion with Founder
Ideal Candidate Profile
We are looking for someone who:
Takes ownership of tasks
Has excellent coordination abilities
Can maintain discretion and confidentiality
Is dependable and responsive
Can work independently with minimal supervision
Is eager to learn and grow in a dynamic workplace

📌 Executive Assistant To Founder (India)
🏢 RAPSYS TECHNOLOGIES PTE
📍 India