Position Responsibilities:Infrastructure & Facility Management:Oversee and manage all school facilities to ensure a safe, clean, functional, and aesthetically pleasing workplace conducive to learningEnsure uninterrupted utilities and systems including electricity, water supply, sanitation, power backup, fire protection, security systems, sewage treatment, water purification, and waste managementPlan, coordinate, and supervise repairs, preventive maintenance, renovations, and campus development projectsManage and maintain school buildings, grounds, utilities, and facilities to meet safety, operational, and aesthetic standardsEnsure efficient use of space, assets, equipment and infrastructureOversee housekeeping, horticulture, janitorial, workplace services, and campus cleanliness standardsAdministrative Operations & MIS: Develop, implement, and monitor efficient administrative systems, SOPs, and operational manualsOversee documentation, records management, data integrity, and administrative auditsDevelop and manage MIS for daily operations, budgeting, compliance and reportingGenerate monthly/quarterly/annual operational and management reports for senior leadership reviewFinancial Management & Resource Optimization:Manage allocation and optimal utilization of administrative resourcesPrepare administrative and operational budgets, monitor income and expenditure, and ensure cost-effectivenessMaintain financial records related to administration, transport, facilities, and storesPromote sustainability, international-mindedness, and inclusive practices within campus operationsVendor, Procurement & Stores Management:Liaise with vendors and service providers for security, housekeeping, maintenance, transport, catering, and suppliesNegotiate contracts, monitor SLAs, and ensure quality service deliveryEvaluate and empanel vendors as requiredManage procurement, inventory control, monthly reconciliation, and optimum utilizationEnsure transparency, compliance, and cost-effectiveness in procurement processesSecurity & Safety Management:Implement, monitor, and continuously improve campus security systems and protocolsEnsure protection of students, staff, visitors, and high-value assetsOversee security personnel, their deployment,



and regular trainingEnsure compliance with health, safety, fire, and premises safety normsConduct regular safety drills and emergency preparedness exercisesTransport Management:Supervise school transport operations ensuring safety, efficiency, and regulatory complianceManage route planning, vehicle deployment, driver documentation, and vehicle maintenanceMaintain transport-related documentation and expenditure records in coordination with the Transport In-chargeCompliance & Legal Matters:Ensure compliance with all statutory and regulatory requirements including:PF, ESI, TDS, labour lawsTransport regulationsHealth, hygiene, and fire safetyState Education Board and CBSE normsManage documentation for licenses, permits, audits, and inspectionsConduct regular compliance audits and implement corrective actions timelinesStaffing, Training, Support & Welfare:Manage support staff and third-party personnelIdentify training needs and arrange training programs for administrative, security, and transport staffMonitor staff health, safety, and welfare in collaboration with HRFoster a culture of professionalism, accountability, continuous learning and operational excellenceStudent & Staff Services:Oversee administrative support related to:AdmissionsExaminationsSchool cateringTravel for school tripsGeneral administration and student servicesAddress operational and administrative concerns impacting student and staff well-beingEvent Support & Visitor Management:Plan, organize, and coordinate school events, meetings, and functionsCollaborate with academic and support departments to manage logisticsDevelop and enforce visitor management procedures ensuring security complianceCommunication & Stakeholder Liaison:Act as a liaison between school management, parents, vendors,



and external stakeholdersManage official communications, notices and correspondenceSupport school outreach, branding and communication initiativesIT Resources, Library & Technology Integration:Ensure effective functioning of Reception systems, IT Resource Centres, IT Labs, and LibraryOversee maintenance, audits, and upgrades of administrative and operational IT systemsIdentify and implement technology solutions to enhance efficiency, communication, and data managementConduct regular audits (monthly/quarterly/annual) of IT resources and library facilitiesEmergency Response Planning:Develop, review, and update emergency response and disaster management plansCoordinate with internal and external stakeholders for preparednessConduct drills, training sessions, and evaluations to ensure readinessEnsure readiness for unforeseen events and crisis situationsCandidate ProfileQualifications and ExperienceEducation: Graduate/Postgraduate in Administration, Management, or a related fieldExperience: Minimum 10–15 years of relevant experience in startups/ mid- sized corporates/ business units/ school administration/ facilities, or operations management. Experience in handling large campuses/ business units, compliance frameworks, and multi-vendor environments preferredCompetencies RequiredStrong leadership and people management skillsKnowledge of statutory compliances and school regulationsBudgeting, Financial Planning & Cost ControlVendor and contract managementCrisis Management, Problem-solving & Decision-MakingExcellent communication and coordination abilitiesProficiency in MIS and administrative systemsTechnology-driven administrative mindsetPersonal AttributesStrategic & Cultural FitHigh integrity and ethical standards with strong compliance orientationCalm under pressure, with the ability to handle crises and emergencies effectivelyDetail-oriented yet capable of maintaining a strategic, big-picture perspectiveProactive and solution-driven, anticipating issues before they escalateOrganized, disciplined, and process-oriented in approach.Resilient and adaptable to changing regulatory, academic, and operational demandsTechnology-driven administrative mindset

📌 Manager - Administration & Operations (Haryana)
🏢 DPSG-Palam Vihar
📍 Haryana