Position:Executive Assistant to the DirectorCompany:Venture Crafters (Trusphere Solutions and Consultancy Pvt. Ltd.)Location:Gurugram, Haryana — Work from OfficeEmployment Type:Full-timeReporting to:DirectorCompensation:As per discussion, commensurate with experience and capabilityRole Summary The Executive Assistant will act as the primary operational and administrative bridge between the Director and the company's business interests across India and the United Arab Emirates. The role requires sound judgement, absolute discretion and the ability to independently coordinate stakeholders across geographies.Key Responsibilities1. Executive supportManage the Director's calendar, appointments and daily priorities across IST and GSTPrepare agendas, briefing notes and background material ahead of meetingsRecord minutes, track action items and drive closure on follow-upsManage the Director's correspondence and screen incoming communication2. India–UAE business coordinationServe as the point of contact for partners, clients, consultants and vendors in both India and the UAECoordinate cross-border meetings, calls and documentation flowsLiaise with UAE-based advisors, service providers and counterparties as directedMaintain visibility on ongoing engagements in both jurisdictions and flag items requiring the Director's attention3. Travel and logisticsEnd-to-end travel planning: flights, hotels, ground transport and itinerariesVisa processing,
documentation and compliance for India–UAE travelManage on-ground logistics during travel and remain reachable across time zones4. Documentation and confidentialityMaintain organised records of agreements, correspondence and business documentationHandle confidential and commercially sensitive information with complete discretionSupport in preparation and circulation of internal documents as required5. Office and internal coordinationCoordinate internally across HR, finance and operations on behalf of the DirectorTrack deliverables owed to and by the Director's officeRequirementsEssential2–5 years of experience as an Executive Assistant, Business Coordinator, or in a similar roleGraduate in any discipline; business administration background preferredExcellent written and verbal communication in EnglishStrong working knowledge of MS Office / Google WorkspaceDemonstrated ability to manage multiple stakeholders and competing prioritiesValid Indian passport; willingness to travel to the UAE as requiredBased in or willing to relocate to Gurugram (this is a full-time in-office role)PreferredPrior exposure to UAE / GCC business environmentWorking knowledge of Hindi; Arabic an added advantageExperience supporting founder-level or C-suite executivesAttributes We ValueOwnership— you close loops without being chasedDiscretion— confidentiality is non-negotiableAnticipation— you see the next three steps, not just the current oneComposure— plans change; you re-plan without dramaPrecision— details are the job