Job Description Manager GeM, CPP, State e-Procurement, Tender Operations & Government Portals

Company: AMPUG Solutions
Job Title: Manager
Department: GeM / Tender & Project Operations- (Manpower-Majorly)
Employment Type: Full time / Permanent
Experience Required: 4+ Years in GeM, Tender Management, Procurement, Contract Management, or Project Operations
Work Location: Krishna Tech Park, Kadubeesanahalli, Bengaluru
Reporting To: Managing Director

Job Overview

Responsible for managing the complete end-to-end GeM and tender process, from document verification, bid analysis and participation to bid acceptance, project handover, execution and closure.

Coordinate with the Documentation, Bid Participation, Project Coordinator and Accounts Teams, as well as Department Officers, to ensure smooth project execution, billing and tender closure.

Documentation & Bid Coordination

- Coordinate with the Documentation Team to collect, verify and ensure completeness of all documents required for tender participation.
- Analyse tender requirements and share verified documents and necessary instructions with the Bid Participation Team for timely submission.

Bid Analysis & Participation

- Analyse eligibility, technical specifications, commercial terms, manpower requirements, locations, penalties and other tender conditions before participation.
- Coordinate the bid participation process, monitor submission status and ensure bids are submitted accurately within the deadline.

Bid Acceptance & Department Coordination

- Review successful bids, contracts and work orders and coordinate with the concerned Department Officer regarding project requirements and commencement.




- Clarify departmental requirements and ensure all necessary information is communicated to the concerned internal teams.

Project Handover & Execution

- Hand over awarded projects to the appropriate Project Coordinator based on project requirements, location and manpower requirements.
- Monitor initial project execution and ensure smooth coordination between the Department and Project Coordinator.

Project Monitoring

- Regularly coordinate with Project Coordinators to monitor manpower deployment, site operations, compliance and departmental requirements.
- Identify operational issues and coordinate with the concerned teams to ensure timely resolution and smooth functioning of all sites.

Billing & Accounts Coordination

- Coordinate with the Accountant Team to ensure timely billing, submission of supporting documents, follow-up on invoices and resolution of billing issues.
- Monitor pending bills, deductions and payment-related issues and involve the concerned Project Coordinator wherever required.

Tender Execution & Contract Management

- Monitor the execution of awarded tenders and ensure compliance with contract terms, timelines, manpower requirements and departmental instructions.
- Track important dates such as contract commencement/end dates,



extensions, performance security, billing milestones and other contractual obligations.

Tender Closure & Experience Certificate

- Coordinate with the Project Coordinator after tender completion to collect Experience Letters / Experience Certificates / Work Completion Certificates from all applicable sites.
- Ensure complete closure documentation is maintained and experience records are properly organized for future tender participation.

Cross-Functional Coordination

- Coordinate with the Documentation Team and Bid Participation Team for document verification, tender analysis and successful bid submission.
- Coordinate with the Project Coordinator and Accountant Team for project execution, site monitoring, billing and tender closure.

Key Skills

- Strong knowledge of GeM, Government Tendering, Bid Analysis and Contract Management, with excellent documentation and analytical skills.
- Strong coordination, communication, follow-up, problem-solving and team-management abilities with the capability to handle multiple projects simultaneously.

Key Performance Indicators

- Timely and accurate tender analysis, bid participation, project handover and execution.
- Timely billing, issue resolution, project closure and collection of Experience / Work Completion Certificates.

Ideal Candidate

- Candidates should have hands-on experience in GeM/Tender Management and be capable of independently handling the complete tender lifecycle.
- Should be proactive, responsible and capable of coordinating effectively with Government Departments and internal teams.

📌 Manager (Bengaluru)
🏢 Ampug Solutions
📍 Bengaluru