Accounts Executive

We are looking for a proactive and detail-oriented Accounts Executive to join our team. The ideal candidate will have 2 to 4 years of experience in accounting and finance, with hands-on experience in payment processing, vendor management, billing, documentation, expense verification, reporting, and data management.

Roles & Responsibilities

1. Accounting & Payment Processing

- Process vendor and other business payments as per approved procedures and Authority Matrix.
- Prepare cheques and coordinate for timely payment processing.
- Process accounting vouchers and ensure proper documentation and approvals.
- Verify invoices, supporting documents, and payment requests before processing.
- Coordinate with internal teams, vendors, consultants, and banks for payment-related activities.
- Maintain accurate records of all payment transactions and supporting documents.

2. Vendor Management

- Coordinate vendor registration and maintain vendor KYC and documentation.
- Prepare and maintain vendor sheets and upload vendor-related data/documents in the required systems.
- Follow up with vendors for pending invoices, supporting documents, and payment-related queries.
- 3. Project Billing & Invoicing

- Prepare and process project billing based on approved proposals, purchase orders, and project requirements.
- Coordinate with project teams to collect billing-related information and supporting documents.
- Verify billing details before sharing invoices with consultants/customers.
- Maintain project-wise billing records and track outstanding invoices.
- Follow up with customers for overdue payments and maintain receivables data.

4. Expense & Voucher Management

- Collect and process employee and leadership team expense statements.
- Cross-verify expenses against vouchers, bills, approvals, and applicable policies.




- Process expense vouchers and ensure complete supporting documentation.
- Coordinate with employees for missing or incorrect expense documents.
- Maintain proper records of expenses and support month-end closing activities.

5. Reporting & Data Management

- Prepare regular MIS reports, payment reports, expense reports, vendor reports, billing reports, and receivables reports.
- Maintain and update financial data accurately in Excel and accounting systems.
- Perform data entry, data validation, reconciliation, and record maintenance.
- Prepare Excel-based reports and trackers for management review.
- Ensure accuracy and timely submission of financial data and reports.

6. Documentation & Bank Coordination

- Maintain proper documentation for invoices, vouchers, payments, expenses, vendor records, and project billing.
- Prepare and maintain bank-related documentation for domestic and foreign transactions.
- Coordinate with banks for payment processing, account-related d7. Compliance & Coordination
- Support GST, TDS, and other accounting-related compliance activities by providing required documents and data to consultants.
- Coordinate with consultants for accounting, reconciliation, and month-end closing activities.
- Ensure timely submission of required documents and reports.
- Coordinate effectively with internal teams, vendors, customers, consultants, and banking partners.

Qualifications & Skills

- Bachelor's degree in Accounting, Finance, Commerce, or a related field.
- 2 to 4 years of relevant experience in accounting/finance.
- Strong hands-on experience in payment processing, voucher processing, billing, vendor management, and documentation.
- Valuable knowledge of MS Excel, including data management, reporting, and maintaining trackers.
- Experience in project billing and expense verification.

📌 Account Executive (Mumbai)
🏢 Wellesta Healthcare
📍 Mumbai