Oracle Invoicing & Project Operations Specialist

Role Overview

We are looking for an Oracle Invoicing & Project Operations Specialist who will be responsible for end-to-end project billing support, including timesheet validation, Oracle invoicing, new client/project creation, and coordination with cross-functional teams.

The role requires strong attention to detail, ownership of billing timelines, and the ability to coordinate effectively with Finance, Delivery, Sales/BD, and other stakeholders to ensure accurate and timely project setup and invoicing.

Key Responsibilities

1. Oracle Invoicing & Billing

- Prepare and process project-based invoices in Oracle based on approved contracts, SOWs, milestones, timesheets, and billing terms.
- Validate billing inputs and ensure invoices are raised accurately within agreed timelines.
- Review project billing details including rates, billing milestones, quantities, hours, and applicable commercial terms.
- Identify and resolve invoicing discrepancies, billing exceptions, and rejected invoices.
- Coordinate with Finance/Accounts Receivable teams for invoice submission, corrections, and follow-up.
- Maintain billing trackers and provide regular updates on invoicing status.
- Validating and approving the biling hours in the system.

2. Timesheet Validation

- Review employee timesheets for completeness and accuracy before billing.
- Validate timesheets against project codes, employee allocation, billing eligibility, and client requirements.
- Follow up with employees, project managers, and delivery teams for missing, incorrect, or rejected timesheets.
- Ensure timesheet approvals are completed within the defined billing cut-off timelines.
- Track timesheet exceptions and ensure timely closure to avoid billing delays.
- Support month-end billing closure by ensuring all billable hours are accurately captured and approved.

3. New Client & Project Creation

- Coordinate and manage the creation of new clients, projects, contracts/SOWs,



and billing structures in Oracle/system applications.
- Collect required information from Sales/BD, Finance, Delivery, and Operations teams for project setup.
- Validate project setup requirements against approved commercial documents.
- Ensure correct project codes, billing types, rates, currencies, start/end dates, billing frequency, and other relevant parameters are captured.
- Coordinate with system/application teams to resolve project creation or configuration issues.
- Ensure projects are created and made billing-ready within agreed timelines.

4. Cross-Functional Coordination

- Act as a central point of coordination between Sales/BD, Delivery, Finance, HR/Operations, and system/application teams.
- Follow up proactively on pending approvals, project setup, timesheet corrections, billing inputs, and invoice-related issues.
- Track dependencies and escalate delays that may impact project billing or revenue recognition.
- Participate in regular operational reviews and provide status updates on open items.
- Maintain clear documentation and audit trails for project setup and billing activities.

5. Process & Reporting

- Maintain trackers for project creation, timesheet compliance, invoicing status, and billing exceptions.
- Prepare periodic reports on billing progress, pending invoices, timesheet issues, and project setup status.
- Identify recurring process gaps and recommend improvements to reduce billing delays and manual effort.
- Support creation and maintenance of SOPs and process documentation.
- Ensure compliance with internal controls and defined billing processes.

Required Skills & Experience





- 13 years of experience in invoicing, billing operations, finance operations, project operations, or a similar role.
- Hands-on Mandatory experience with Oracle ERP particularly project-based invoicing or billing processes.
- Good understanding of timesheet-based billing and project accounting processes.
- Experience in project/client creation and master data setup in ERP systems is preferred.
- Strong Excel skills, including data validation, lookups, filters, pivot tables, and reconciliation.
- Strong follow-up and stakeholder management skills.
- Positive understanding of SOWs, billing terms, project codes, and commercial information.
- Strong attention to detail and ability to work with large volumes of data.
- Ability to manage multiple projects and billing activities simultaneously while meeting strict deadlines.

Preferred Skills

- Experience with Oracle Projects / Project Billing / Accounts Receivable.
- Exposure to professional services, consulting, IT services, or project-based organizations.
- Experience working with timesheet management systems and project allocation tools.
- Understanding of revenue/billing processes and month-end closure.
- Experience coordinating with global clients or international teams is an advantage.

Key Competencies

- Ownership & accountability
- Attention to detail
- Analytical and problem-solving skills
- Strong follow-up and coordination
- Stakeholder management
- Process orientation
- Time management
- Communication skills
- Ability to work under month-end/billing deadlines

Key Success Measures

- Timely and accurate Oracle invoicing
- High accuracy of timesheet validation
- Timely creation of new clients/projects
- Reduction in billing delays and exceptions
- Timely closure of cross-functional dependencies
- Adherence to billing cut-off timelines
- Accurate and complete project master data
- Effective coordination across Finance, Delivery, Sales/BD, HR/Operations, and system teams

📌 Oracle Invoicing & Project Operations Specialist (Bengaluru)
🏢 Thoucentric
📍 Bengaluru