Job Title: Executive - Receptionist

Location:Mumbai (Lower parel)

Experience: 1 5 yrs

EducationalQualification: Any Graduate

RoleDescription

TheReceptionist is responsible for managing front office operations, welcomingvisitors, handling communications, coordinating administrative activities, andensuring a qualified and efficient workplace setting. The role supportssmooth day-to-day office functioning through effective visitor management,record maintenance, facility coordination, and administrative support.

Key Result Areas:

Front Office &Visitor; Management

- Professionally greet, receive, and assist guests, clients, business partners, and visitors, ensuring a positive visitor experience.

- Coordinate visitor requirements, including arranging tea, coffee, refreshments, and meals as required.

- Maintain visitor records and ensure adherence to office security and visitor protocols

CommunicationManagement

- Manage incoming and outgoing telephone calls, directing them appropriately and maintaining professional communication standards.

- Handle reception-related correspondence and communication channels, including emails and other office communications as assigned.

Courier &Documentation; Management

- Coordinate the receipt, dispatch, and tracking of couriers, parcels, and office materials.

- Maintain accurate inward and outward courier registers and related documentation.

Administrative Support

- Provide administrative assistance for day-to-day office operations.

- Maintain and update records related to ISMS compliance and other administrative requirements.





- Coordinate with internal departments, branch offices, and external vendors for administrative support

Facilities &Resource; Coordination

- Manage bookings, scheduling, and upkeep of the Board Room, Academy, Reception Area, and other common facilities.

- Ensure reception and common areas are well-maintained, organized, and presentable at all times.

- Supervise and coordinate office support staff to ensure smooth office functioning.

Petty Cash & RecordMaintenance

- Handle petty cash transactions for routine office expenses and maintain accurate records.

- Maintain and regularly update company contact directories, extension lists, and address databases.

General Office Support

- Support office administration activities and undertake additional responsibilities as assigned to facilitate smooth business operations.

Required Competencies,Skills, and Experience:

A graduate with goodcommunication skills possessing minimum 1 year of experience as a front deskoffice executive/ receptionist.

- Should have experience in working with an organization that has an employee strength of 100+

- Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

Hiring Process:

Your interaction with us will include, but not be limited to,

- Technical/ HR Interviews

- Assessment

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Receptionist - Admin services (Mumbai)
🏢 Sudit K Parekh
📍 Mumbai