Job Description – Admin Coordinator

Position: Admin Coordinator
Department: Administration & Operations
Location: Dwarka, New Delhi
Employment Type: Full-Time

Job Overview

We are looking for an organized and responsible Admin Coordinator to manage day-to-day administrative activities, prepare quotations and invoices, coordinate with internal teams, and ensure smooth daily operations.

Key Responsibilities

- Prepare and manage quotations, invoices, purchase orders, and other commercial documents.
- Coordinate with clients, schools, vendors, trainers, and internal teams for daily operational requirements.
- Maintain records of quotations, invoices, payments, expenses, and pending follow-ups.
- Coordinate trainer schedules, school requirements, meetings, deliveries, and event-related activities.
- Follow up with clients for quotation approvals, purchase orders, payments, and required documents.
- Assist the management team with daily administrative and operational tasks.
- Maintain proper documentation and digital filing of company records.
- Coordinate with the accounts team for billing, GST invoices, and payment-related information.
- Prepare daily/weekly operational updates and reports for management.
- Track pending tasks and ensure timely completion by concerned team members.
- Handle basic communication through WhatsApp, email,



and phone calls.
- Support the team in organizing workshops, training programs, events, and school activities.
- Ensure smooth coordination between the office, trainers, schools, and management.

Required Skills

- Good knowledge of MS Excel/Google Sheets and MS Word.
- Strong communication and coordination skills.
- Basic understanding of invoicing, quotations, GST, and documentation.
- Good follow-up and time-management skills.
- Ability to maintain records accurately.
- Comfortable handling multiple tasks simultaneously.
- Positive English and Hindi communication.
- Should be proactive, organized, and responsible.

Preferred Experience

Fresher or 1 years of experience in administration, coordination, billing, back-office operations, school operations, or a similar role.

Salary: ₹10,000–₹15,000 per month, depending on experience and skills.

Key Performance Areas

- Accuracy and timely preparation of quotations/invoices
- Daily operational coordination
- Timely follow-ups and task closure
- Documentation and record maintenance
- Coordination with schools, trainers, vendors, and clients
- Support for events and training programs

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

📌 Admin Coordinator (India)
🏢 Harbour Edutech
📍 India