The Inventory Executive — Spare Parts & Print Heads owns daily spare parts inventory accuracy at the Sachin (Hojiwala) store, covering multi-model digital printing machine components, critical stock monitoring, goods receipt with videographic documentation, and traceable issue and dispatch of every part. The role works daily with field engineers to identify correct parts across machine models, raises consumption-driven purchase requests, and manages the complete damaged-parts repair cycle with local vendors and Accounts payment coordination. Its impact is zero stockout-driven machine downtime, zero unexplained stock variance, and on-time FOC, stock audit, courier and attendance reporting for management visibility.

- Maintain accurate and up-to-date daily records of all spare parts, recording every inward and outward transaction with date, part number, description, machine model compatibility, quantity and running stock balance, reconciled with zero backlog by end of day
- •Maintain updated inventory records, Goods Receipt Notes and Issue Slips for every transaction in the designated register before handover to the Accounts team with complete, accurate and signed documentation
- •Label, code and store all newly received spare parts systematically in designated locations per the part number and machine model location matrix, updating the location record so any part is findable within 5 minutes
- •Monitor stock levels of all spare parts daily against defined minimum thresholds, identify critical parts approaching reorder level, flag shortfalls to the Inventory Manager and maintain a daily stock position summary
- •Track high-failure and quick-moving spare parts weekly by analysing consumption trends, engineer failure frequency data and pending requirements, and maintain adequate buffer stock at all times
- •Raise purchase requests based on real-time stock levels and consumption trend analysis with correct part number, description, machine model, quantity and urgency, and coordinate procurement from PO issuance to supplier delivery
- •Work closely with field engineers and the service team daily, attending engineer calls to understand breakdown part requirements, clarifying specifications and confirming immediate stock availability




- •Provide expert support in identifying correct spare parts for different digital printing machine models using part catalogues, machine model databases and part code directories
- •Coordinate daily with the Noida office (Lalit Ji) via group messaging on part codes, part availability, inter-branch transfers and procurement requirements
- •Verify all incoming spare parts against the Purchase Order and Supplier Invoice line by line for part number, description, model compatibility, quantity and unit price before accepting into store inventory
- •Conduct videographic documentation of every incoming consignment covering unboxing, physical condition check, part count and visible damage, and retain video evidence as proof of receipt condition
- •Inspect quality of all received spare parts for damage, authenticity and supplier compliance, reject non-conforming parts with a documented rejection report and notify the Inventory Manager and Accounts team of rejections, shortages or invoice discrepancies
- •Pack spare parts correctly and hand over to bikers or courier partners with correct labelling of customer name, delivery address, part number, quantity and dispatch reference, updating the dispatch log and courier record immediately
- •Attend customer and engineer calls for spare part requirements, identify the correct part, confirm availability, initiate dispatch within agreed SLA and communicate dispatch status and delivery timeline proactively
- •Prepare Invoice, Delivery Challan and Purchase Order for spare parts as backup to Murlidhar Panda as per approved price list with correct part, customer and GST details, coordinating with Accounts for record entry
- •Send Proforma Invoices to customers for order confirmation, check confirmation on mail before any dispatch and maintain a PI log with issue date, customer, part details, value and confirmation status




- •Manage the complete damaged parts repair cycle — collect old or damaged parts from customers, assign repair tasks to approved local vendors within 5 minutes of task receipt, physically check repairability and initiate vendor dispatch with repair instructions and turnaround time
- •Track repair progress with local vendors and follow up within 2–3 days of dispatch, quality-check repaired parts before acceptance, return them to the customer within committed timelines and maintain a repair tracking register
- •Coordinate with the Accounts team for timely payment to local vendors for spare parts purchased or service charges, providing vendor invoice details, work completion confirmation and payment request, and following up to payment confirmation
- •Coordinate with the payment collection department to confirm payment status for all spare parts sold, providing sold parts confirmation with invoice reference, customer, amount and expected payment date, and follow up on overdue confirmations
- •Ensure local vendor payments are processed through Accounts by raising payment requests with vendor details, invoice copies and work completion evidence, and track confirmation to close each transaction within the credit period
- •Prepare the monthly FOC Consumption Report listing FOC parts issued, quantity consumed, machine model, customer and return item status with a return item check, and submit to the Inventory Manager by the 5th of each month
- •Conduct the monthly Physical Stock Audit (3–4 hours) counting all parts by part number and model, reconciling against system records, investigating every variance and producing a signed Stock Audit Report
- •Prepare the weekly Courier Delivery Report consolidating dispatches by date, courier partner, customer, part details, quantity and delivery confirmation status, and submit weekly to the Inventory Manager
- •Prepare the monthly attendance report for all Spare Parts Department employees covering daily attendance, leaves, overtime and anomalies, and submit to HR or the Inventory Manager by the last working day of each month

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Inventory Executive (Sachin)
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📍 Sachin