Executive Assistant to CEO

Experience: 3–5 Years
Location: [Kanjurmarg, Mumbai]

Job Summary

We are looking for an organized and proactive Executive Assistant with 3–5 years of experience in managing executive schedules, travel arrangements, meetings, and basic accounts-related activities.

The ideal candidate should have strong coordination skills, good communication abilities, and hands-on experience supporting senior management.

Key Responsibilities

- Manage and maintain the executive’s daily timetable and calendar.
- Schedule and coordinate meetings, appointments, and conference calls.
- Handle travel bookings, including flights, hotels, transportation, and travel itineraries.
- Prepare and maintain daily and weekly schedules.
- Coordinate with internal teams, clients, vendors, and other stakeholders.
- Handle basic accounting work, including bills, invoices, expense tracking, reimbursements, and payment records.
- Maintain significant documents, reports, records, and confidential information.
- Arrange meeting rooms and ensure all necessary documents/materials are available before meetings.




- Follow up with concerned teams on action points and pending tasks.
- Assist with general administrative and office coordination activities.

Required Skills

- 3–5 years of experience as an Executive Assistant / Personal Assistant / Executive Secretary or similar role.
- Hands-on experience in calendar and timetable management.
- Experience in travel and hotel bookings.
- Strong meeting scheduling and coordination skills.
- Basic knowledge of accounts, invoices, expenses, and reimbursements.
- Good knowledge of MS Office, Excel, Word, Outlook, and Google Workspace.
- Good written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Good follow-up and coordination skills.

Qualification

Graduate in any discipline. Candidates with relevant Executive Assistant experience will be preferred.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 Thema Corporate Services
📍 India