Job Summary

We are looking for a responsible and detail-oriented Accounts & Dispatch Executive to manage day-to-day accounting, billing, documentation and dispatch coordination activities.

The candidate should have hands-on experience in BUSY Accounting Software and be capable of independently handling routine accounting entries, invoicing, customer ledger management, dispatch documentation and coordination with customers, transporters and internal departments.

Key Responsibilities

Accounts & Billing

- Handle day-to-day accounting entries and transactions in BUSY Accounting Software.
- Prepare sales invoices, credit/debit notes and other billing documents.
- Maintain customer ledgers and accounts receivable records in BUSY.
- Record receipts, payments and other routine accounting transactions.
- Verify invoices, purchase orders, delivery challans and supporting documents.
- Coordinate with the sales team regarding customer billing and outstanding documentation.
- Follow up with customers for outstanding payments and maintain payment follow-up records.
- Assist in customer account reconciliation and resolving ledger discrepancies.
- Verify purchase bills and other expense-related documents.
- Maintain proper filing and documentation of invoices, bills, receipts and payment records.
- Prepare regular accounts, sales, collection and outstanding reports as required.
- Assist the Accounts team with month-end closing and audit-related requirements.

Dispatch & Logistics

- Coordinate daily dispatches as per approved orders and dispatch schedules.
- Prepare and verify invoices, Delivery Challans, E-Way Bills,



transport documents and other dispatch-related paperwork.
- Coordinate with Production, Stores and Accounts department to ensure materials are ready for dispatch.
- Coordinate with transporters for vehicle arrangements, loading and timely dispatch.
- Maintain records of vehicle numbers, transporter details, dispatch quantities and delivery schedules.
- Ensure accuracy of material, quantity and customer details in dispatch documents.
- Track dispatched consignments and coordinate with transporters/customers regarding delivery status.

Required Skills & Competencies

- Mandatory hands-on knowledge of BUSY Accounting Software.
- Good knowledge of basic accounting principles and billing procedures.
- Practical experience in invoicing, ledger maintenance, receipts, payments and account reconciliation.
- Knowledge of GST invoicing and E-Way Bill procedures.
- Good working knowledge of MS Excel.
- Understanding of dispatch and logistics documentation.
- Strong attention to detail and accuracy.
- Positive communication, coordination and follow-up skills.
- Ability to coordinate effectively with Sales, Production, Stores, Accounts, customers and transporters.
- Good record-keeping and documentation skills.

Educational Qualification

- B.Com / M.Com / BBA or any other relevant commerce/accounting qualification.

Experience

- 2–5 years of relevant experience in Accounts, Billing, Dispatch or a similar role.
- Candidates with experience in a manufacturing/industrial organisation will be preferred.
- Prior experience working on BUSY Accounting Software is mandatory.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Accounts & Dispatch Executive (India)
🏢 SSP PRO-PLAST INDIA
📍 India