Job Description – Dispatch Executive

Department: Dispatch / Logistics
Designation: Dispatch Executive
Reporting To: Dispatch / Logistics Manager
Location: Vasai, Maharashtra
Industry: Electrical Switches & Accessories Manufacturing

Contact No : +91-XXXXXXXXXX

Job Summary

We are looking for a Dispatch Executive responsible for coordinating and managing the day-to-day dispatch operations, ensuring that finished goods are accurately packed, documented, and delivered to customers/distributors on time. The role involves coordination with Sales, Stores, Production, Accounts, Transporters, and Customers.

Key Responsibilities

- Plan and coordinate daily dispatches as per customer orders and delivery schedules.
- Verify dispatch instructions, invoices, delivery challans, and other required documents.
- Coordinate with the Store/Warehouse team for material picking, packing, and loading.
- Ensure correct product, quantity, batch/lot, and customer details before dispatch.
- Prepare and maintain dispatch-related documents and records.
- Coordinate with transporters, courier agencies, and logistics partners for timely vehicle placement.
- Track dispatched shipments and update delivery status.
- Follow up with transporters for pending, delayed, or undelivered shipments.
- Ensure proper packing and safe handling of finished goods to avoid transit damage.




- Coordinate with Accounts for invoice-related issues and required dispatch documentation.
- Coordinate with Sales/Customer Service regarding urgent, partial, or priority dispatches.
- Maintain daily Dispatch Register.
- Monitor pending dispatches and ensure timely closure.
- Handle customer/transport-related queries regarding shipment status.
- Maintain records of LR/GR numbers, vehicle details, transporter details, and delivery status.
- Assist in preparing dispatch reports and reconciliation of dispatched vs. pending materials.
- Ensure compliance with company procedures related to dispatch and logistics.
- Support stock accuracy by ensuring that physical dispatches match system/document quantities.
- Perform other duties assigned by the reporting manager.

Required Skills & Qualifications

- Graduate in any discipline; Diploma/qualification in Logistics or Supply Chain is an advantage.
- 1–4 years of experience in Dispatch, Logistics, Warehouse, or Stores operations.
- Experience in a manufacturing company, preferably electrical/electronics or similar industry.
- Good knowledge of dispatch documentation and logistics processes.
- Working knowledge of MS Excel and ERP systems.
- Positive communication and coordination skills.
- Ability to manage multiple dispatches and meet deadlines.
- Good attention to detail and accuracy.

Pay: ₹20,000.00 - ₹28,000.00 per month

Work Location: In person

📌 Dispatch Executive (India)
🏢 Light and Shade Electricals
📍 India