Role Overview

We are looking for an organised, proactive, and energetic Event Coordinator to manage and coordinate the complete event process for The Great Inflate Run — from initial planning and backend preparation to implementation and on-ground execution.

The candidate will be responsible for coordinating with internal teams, vendors, volunteers, participants, and other stakeholders to ensure the event is planned and executed smoothly.

Key Responsibilities

- Plan and coordinate event activities, timelines, requirements, and execution schedules.
- Handle event coordination, including documentation, checklists, vendor details, manpower requirements, logistics, and event-related trackers.
- Coordinate with vendors, suppliers, venue teams, partners, and service providers for timely completion of requirements.
- Assist in planning event layouts, branding, participant areas, registration, activity zones, equipment, and other event requirements.
- Coordinate and manage volunteers and event manpower, including allocation of duties and attendance.
- Ensure all planned activities and requirements are implemented as per the event plan.
- Take responsibility for on-ground event execution, including setup, registration, participant coordination, activity areas, branding, logistics, and other operational requirements.




- Monitor the event flow and resolve or escalate last-minute issues during execution.
- Coordinate with different teams to ensure smooth communication before and during the event.
- Manage event materials, equipment, and other assets before, during, and after the event.
- Assist with event closure, dismantling, material collection, vendor follow-ups, and post-event documentation/reporting.

Required Skills

- Strong coordination, communication, and follow-up skills.
- Good organisational and time-management abilities.
- Ability to manage multiple tasks and stakeholders simultaneously.
- Problem-solving ability and a proactive approach.
- Comfortable with field work and on-ground event execution.
- Basic knowledge of MS Excel / Google Sheets and documentation.
- Willingness to work extended hours, weekends, and travel to event locations as required.

Qualification & Experience

- Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.
- 1–3 years of experience in event management, sports/fitness events, activations, exhibitions, or similar events.
- Freshers with solid event internship or practical event experience may also be considered.

Pay: ₹18,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Event Coordinator (Ghatkopar)
🏢 Bluhorse Fitventures
📍 Ghatkopar