Job Description: Back Office Executive

Designation: Back Office Executive
Location: Goregaon, Mumbai
Department: Operations / Procurement

Role Overview

We are looking for a detail-oriented Back Office Executive to support procurement and back-office operations. The role involves coordinating with vendors, managing Purchase Orders and invoices, maintaining system records, and supporting payment and capitalization processes.

Key Responsibilities

- Communicate and coordinate with vendors regarding Purchase Orders (POs), proposals, quotations, and requirements.
- Prepare and process Purchase Orders as per business requirements.
- Process invoices related to hardware and software purchases.
- Manage and track Purchase Order processing and ensure timely updates in the system.
- Maintain and manage hardware and software PO invoices and related documentation.
- Prepare and maintain capitalization sheets for applicable hardware and software purchases.
- Update and maintain payment details accurately in the system.
- Coordinate with internal teams and vendors to resolve PO, invoice, and payment-related queries.
- Ensure proper documentation and record maintenance for procurement transactions.




- Follow established processes and timelines to ensure accuracy and timely completion of assigned activities.

Required Skills

- Good written and verbal communication skills.
- Basic to good knowledge of MS Excel and MS Office.
- Solid attention to detail and accuracy.
- Good coordination and follow-up skills.
- Ability to maintain and organize records systematically.
- Ability to work with vendors and internal stakeholders.
- Basic understanding of Purchase Orders, invoices, payments, and procurement processes.
- Good time management and ability to handle multiple tasks.

Qualification & Experience

- Qualification: Graduate in any discipline.
- Experience: 1–3 years of experience in back-office operations, procurement, purchase coordination, invoice processing, or a similar role.
- Freshers with good communication and Excel skills may also be considered.

Preferred Candidate Profile

- Organized and responsible with a process-oriented approach.
- Comfortable working with systems and maintaining accurate data.
- Proactive in following up with vendors and internal teams.
- Able to handle confidential business and financial information appropriately.

Pay: ₹250,000.00 - ₹300,000.00 per year

Work Location: In person

📌 Back Office Executive - KMLI - Goregaon (India)
🏢 VDA Infosolutions Pvt.Ltd.
📍 India