Job Description

Location: Chamba/ Himachal Pradesh

Reporting to: Program Manager

Roles & Responsibilities:

1. Management Information Systems (MIS):

- Upload data on various project portals to ensure accurate and timely data

collection.

- Implement and manage databases and software tools for tracking project

progress and outcomes.

- Ensure data integrity and security within all information systems.

2. Data Collection and Analysis:

- Design and implement data collection procedures and tools.

Analyze collected data to provide insights and support decision-making

processes.

- Generate regular reports and dashboards to present data in an accessible

format.

3. Documentation:

- Ensure comprehensive and accurate documentation of all project activities

and outcomes.

- Develop templates and standardized formats for project reports, case

studies, and other documentation.

- Maintain an organized and accessible documentation system.

4. Reporting:

- Prepare detailed reports on project progress, achievements, and challenges

for internal and external stakeholders.

Ensure timely submission of reports to funding bodies, partners, and

regulatory authorities.

- Collaborate with project managers to ensure accuracy and consistency in

reporting.

5. Compliance and Quality Assurance:

- Ensure that all documentation and reporting comply with organizational

standards and donor requirements.

- Conduct regular audits of data and documentation to maintain high

standards of accuracy and completeness.

6. Training and Support:

- Provide training and support to project staff on data management and

documentation procedures.

- Ensure staff adherence to data collection and reporting protocols.

7. Program Coordination & Reporting

- Coordinate with funding agencies and prepare monthly, quarterly, and

annual reports as per program requirements.





- Oversee the preparation of accurate documentation, including meeting

minutes,

training records, and other necessary program documentation.

- Monitor and report project outcomes to senior management and ensure

timely and accurate communication of progress.

8. Training & Capacity Building

- Conduct orientation and training for field staff to ensure a thorough

understanding of the project’s objectives, roles, and responsibilities.

- Build the capacity of project staff through various training initiatives

relevant to the activities of the program.

- Organize and coordinate training for beneficiaries and the community at

large,

identifying experts and finalizing terms of contact for training delivery.

9. Beneficiary Selection & Stakeholder Engagement

- Select beneficiaries from the community, working closely with field staff to

ensure the successful implementation of the program.

- Collaborate with government bodies and institutions as stakeholders to

enhance the program’s reach and impact.

- Develop a stakeholder engagement plan/matrix for effective project

implementation in the region.

10. Field Management & Performance Monitoring

- Monitor the performance of field staff and assess resource allocation to

ensure efficient project delivery.

- Conduct regular field visits to support the implementation of the program,

offering

capacity building for field staff.





- Redress any grievances related to field staff duties and responsibilities,

ensuring

smooth program execution.

- Identify performance gaps and develop tools and formats for monitoring

and evaluating staff performance.

11. Documentation & Reporting

- Document and record key activities such as meetings, training, and field

visits with proper signatures and verification from village Sarpanch or

relevant authorities.

- Maintain an up-to-date center for project documentation, including

proposals, reports, and audio-visual materials.

- Ensure easy retrieval of knowledge products, factsheets, and write-ups by

maintaining a centralized database.

12. Project Implementation & Quality Assurance

- Successfully implement health and social impact programs, ensuring

adherence to scope, budget, time, and quality.

- Develop and enforce project implementation tools and processes to ensure

the smooth running of programs.

- Oversee the translation of communications for field training and other

essential project communications.

13. Financial Oversight & Payments

- Check and authorize payments related to the program, ensuring they align

with the budget and project guidelines.

14. Community & Government Relations

- Foster positive relationships with government stakeholders and community

leaders to facilitate the implementation of health programs.

- Build and maintain rapport at the government and community level to

strengthen program outcomes.

15. Knowledge Sharing & Case Studies

- Develop case studies of program activities, highlighting the impact of health

interventions at the field level.

- Support the sourcing of current projects, ensuring that they align with program

objectives, scope, budget, and quality standards.

Pay: Up to ₹55,000.00 per month

Work Location: In person

📌 Project Coordinator (Chamba)
🏢 Ashray Foundation
📍 Chamba