Job Description

- Experience in Import Shipments and Import Courier Shipments
- Receipt of original Shipping documents from planners/suppliers and Mail room
- To check shipping Documents and forward to respective CHA’s for processing
- Checking and confirmation on draft BL received from suppliers
- Follow-up with CHA for ETA
- Follow-up with freight forwarder for quotation/ETA and shipping documents in case of Ex-work shipments
- Follow up with planners and forwarders in case of any discrepancy in shipping documents
- To check custom check list and give approval for BOE filling.
- To check duty payment request and forward to finance for payment
- Follow up with finance for duty payment
- Follow-up with CHA for consignment clearance from port to CFS.
- In case of custom query co-ordinate with CHA for timely closer and necessary documentation.
- Co-ordinate with CHA for MRP Labelling in case of MRP products
- Insurance procedure in case of damaged material received at port.
- Co-ordinate with transporter and CHA for material clearance from CFS to respective receiving locations.
- Close follow-up with transporter for timely delivery.
- Circulating complete DSR report to planner on daily basis
- Circulation of Dashboard on daily basis
- Container detention and other additional charges approval from management
- Custom refund and other custom process
- Coordinate with respective planners and plant/warehouse for pending container delivery dates & movement
- Any other work related to import assign by team
- Saprion details
- Vendor Details
- Supplier Visibility
- Download COA
- MBR & Other reports
- Misc report - FCL/LCL, DHL Supplier
- Courier Shipments (Extra Efforts)
- OI Shipments




- Detention and Late fees report - Weekly
- Uploading Set of Import documents and filling details of each shipments on IMEA portal
- Vehicle planning and sharing Eway bill request
- Sharing details of Ready for delivery sheet with all respective WH and planners
- Co-ordinate with CHA for MRP Labelling in case of MRP products
- To check and share DO authority letter and Annexure declaration duly signed and stamped to CHA

Reporting and Analysis:

- - Generate regular reports on import performance metrics, including key performance indicators (KPIs) like on-time delivery, customs clearance times, and cost analysis.
- Analyze import data to identify cost-saving opportunities and implement strategies to optimize import logistics.

Stakeholder Management:

- - Collaborate with internal departments (e.g., procurement, sales, warehouse) to ensure smooth coordination of import activities.
- Build and maintain strong relationships with external partners including freight forwarders, customs brokers, and international suppliers.

Required Skills and Qualifications:

- - In-depth knowledge of: International trade regulations, customs procedures, import documentation, incoterms
- Robust experience in: Import operations management, logistics coordination, and supply chain management
- Proven leadership skills: Ability to lead and motivate a team, delegate tasks effectively
- Excellent communication and interpersonal skills: Ability to interact effectively with internal and external stakeholders
- Analytical and problem-solving skills: Ability to identify and resolve complex issues related to import operations
- Proficiency in import management systems and software

📌 Import Documentation Specialist (1330) (India)
🏢 SS SUPPLY CHAIN SOLUTION
📍 India