Job Summary

We are looking for a detail-oriented and organized Export Documentation Executive to handle export-related documentation, coordinate with internal teams, customers, freight forwarders, and shipping agents, and ensure timely and accurate processing of export shipments.

Key Responsibilities

- Prepare, verify, and maintain export documentation as per customer and regulatory requirements.
- Prepare Commercial Invoices, Packing Lists, Certificates of Origin, Shipping Bills, Bills of Lading/Airway Bills, and other export documents.
- Coordinate with freight forwarders, CHA/customs agents, shipping lines, and transporters for smooth shipment processing.
- Handle documentation related to LC, advance payments, and other export payment terms, where applicable.
- Coordinate with the production, warehouse, sales, accounts, and logistics teams for shipment readiness.
- Ensure accurate preparation of documents based on purchase orders, sales orders, and customer requirements.
- Prepare and maintain shipping and dispatch documentation.
- Coordinate for COA, MSDS, Certificate of Origin, Phytosanitary Certificate, Fumigation Certificate, and other product-specific certificates, wherever required.
- Assist in customs clearance documentation and provide required documents to CHA/freight forwarders.
- Track shipment status and coordinate with relevant parties until successful delivery.




- Maintain proper records of export shipments and documentation for future reference and audits.
- Ensure compliance with applicable export regulations, procedures, and documentation requirements.
- Follow up on pending documents, payments, shipping instructions, and shipment-related queries.
- Handle documentation for international customers and export orders.
- Support the preparation of documents required for bank submission and export payment realization, as applicable.
- Resolve documentation discrepancies and coordinate with concerned departments for timely correction.
- Maintain confidentiality and accuracy of commercial and customer-related information.

Required Skills & Qualifications

- Graduate in Commerce, Business Administration, International Business, or a related field.
- 1–4 years of experience in Export Documentation / Export Operations / Logistics.
- Good knowledge of export documentation and shipping procedures.
- Working knowledge of MS Excel, MS Word, and email communication.
- Strong coordination and follow-up skills.
- Positive written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple shipments and documentation simultaneously.
- Knowledge of DGFT, ICEGATE, customs procedures, and export compliance will be an added advantage.

Benefits:

- Cell phone reimbursement
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Export Documentation Executive (India)
🏢 Green Vibes Biotech
📍 India