Admin Executive – Job Description

Job Title: Admin Executive / Administrative Officer
Department: Administration
Location: Jayanagar, Bengaluru
Employment Type: Full-Time
Industry: Education / Higher Education

Job Summary

We are looking for a responsible and organized Admin Executive to manage the day-to-day administrative operations of the college. The candidate will coordinate with management, HODs, faculty, students, parents, vendors, and support staff to ensure smooth and efficient functioning of the institution.

Roles & Responsibilities

- Manage the day-to-day administrative activities of the college.
- Coordinate with Principal, Vice Principal, HODs, faculty, non-teaching staff, students, and parents.
- Maintain and organize administrative records, documents, registers, and reports.
- Handle official correspondence, notices, circulars, and internal communication.
- Coordinate meetings, appointments, events, seminars, workshops, and college activities.
- Monitor attendance, leave records, staff requirements, and administrative documentation.
- Coordinate with vendors, suppliers, housekeeping, security, maintenance, and other service providers.
- Monitor office supplies, stationery, equipment, and general administrative inventory.
- Follow up on facility maintenance, repairs, housekeeping, security, and other infrastructure-related requirements.
- Support the admission department with documentation and administrative coordination when required.
- Assist management and academic departments with day-to-day operational requirements.
- Ensure proper implementation of college policies, procedures, and administrative guidelines.
- Maintain confidentiality of institutional and employee/student information.
- Prepare administrative reports and provide updates to management.
- Coordinate with external authorities, universities, service providers, and other stakeholders whenever required.
- Handle student/parent administrative queries and ensure timely resolution.




- Support examinations, inspections, accreditation activities, college functions, and other institutional activities.
- Identify operational issues and coordinate with the concerned department for timely resolution.
- Perform any other administrative duties assigned by the Principal / Vice Principal / Management.

Candidate Profile

- Bachelor's degree in Business Administration, Management, Commerce, or a relevant discipline.
- 2–5 years of experience in administration, preferably in a school, PU college, college, university, or educational institution.
- Strong organizational and coordination skills.
- Good written and verbal communication skills.
- Proficiency in MS Office, Excel, Word, email, and basic administrative software.
- Ability to maintain records and handle multiple responsibilities simultaneously.
- Positive interpersonal skills and ability to coordinate with people at different levels.
- Should be proactive, disciplined, responsible, and solution-oriented.
- Ability to work independently as well as as part of a team.

Key Skills

- College Administration
- Office Administration
- Staff Coordination
- Documentation & Record Keeping
- Vendor Management
- Facility Coordination
- MS Office & Excel
- Communication Skills
- Event & Meeting Coordination
- Problem Solving
- Time Management
- Team Coordination

Experience

2–5 years of relevant administrative experience, preferably in an educational institution.

Qualification

Bachelor's Degree in BBA, B.Com, BA, BBM, or any relevant discipline.

Pay: ₹25,000.00 - ₹35,000.00 per month

Application Question(s):

- How many years of experience do you have in administration, preferably in an educational institution?
- Do you have experience handling day-to-day college/school administrative operations?
- Do you have experience handling vendors, housekeeping, security, maintenance, and facility-related coordination?
- How many years of administrative experience do you have?

Language:

- Kannada (Required)

Work Location: In person

📌 Admin (India)
🏢 City College Jayanagar
📍 India