Assistant Manager – Planning & Billing

Department: Planning & Commercial / Billing
Position: Assistant Manager – Planning & Billing
Reports To: Manager / Head – Planning & Commercial
Location: Chennai
Employment Type: Full-time

Job Summary

We are looking for an experienced Assistant Manager – Planning & Billing to manage project planning, progress monitoring, billing, cost tracking, and commercial documentation. The role will coordinate closely with project, engineering, procurement, finance, and site teams to ensure timely project execution, accurate billing, effective cost control, and timely submission and certification of invoices.

Key ResponsibilitiesPlanning & Project Monitoring

- Prepare and maintain detailed project schedules, work plans, and periodic progress reports.
- Monitor actual progress against planned targets and identify delays, critical activities, and bottlenecks.
- Coordinate with project and site teams to collect progress data and update schedules.
- Prepare weekly and monthly progress reports, dashboards, and management presentations.
- Track project milestones, deliverables, manpower, materials, and productivity.
- Support preparation of recovery plans for delayed activities.
- Monitor planned vs. actual quantities, costs, and project performance.

Billing & Quantity Management

- Prepare and review client bills, RA bills, interim payment applications, and final bills.
- Verify measurements, quantities, rates, BOQ items, variations, and supporting documents before billing.
- Coordinate with site/quantity surveying teams for timely measurement and certification.
- Track submitted, certified, rejected, and outstanding bills.




- Follow up with clients/consultants for bill certification and payment status.
- Maintain accurate billing records and prepare billing forecasts.
- Ensure billing is aligned with contractual terms and project progress.

Commercial & Cost Control

- Monitor project revenue, costs, variations, and budget utilization.
- Track approved and pending variations/change orders.
- Assist in preparation of cost-to-complete and cash-flow projections.
- Identify billing gaps and opportunities for revenue realization.
- Coordinate with Finance and Accounts for reconciliation of billed and received amounts.
- Review subcontractor bills and supporting documents, where applicable.
- Maintain proper documentation for contractual and commercial claims.

Coordination & Reporting

- Coordinate with Project Managers, Engineers, Procurement, Finance, Contracts, and site teams.
- Prepare MIS reports covering progress, billing, collections, variations, and project financial performance.
- Maintain project planning and billing databases/registers.
- Support internal and external audits by providing required records and documentation.
- Escalate significant schedule, billing, or commercial issues to management.

Required Qualifications

- Bachelor's degree in Civil Engineering, Quantity Surveying, Construction Management, Finance, or a related field.




- MBA/PG Diploma in Project Management, Construction Management, or Commercial Management will be an advantage.
- 5–8 years of relevant experience in planning, billing, quantity surveying, project controls, or commercial functions, preferably in construction/infrastructure projects.

Required Skills

- Solid knowledge of project planning, billing, BOQ, measurements, and quantity reconciliation.
- Good understanding of contracts, variations, claims, and commercial procedures.
- Proficiency in MS Excel and project planning/reporting tools.
- Experience with MS Project / Primavera P6 is preferred.
- Strong analytical and numerical skills.
- Excellent coordination, communication, documentation, and follow-up skills.
- Ability to manage multiple projects/tasks and meet strict deadlines.
- Strong attention to detail and commercial awareness.

Key Performance Indicators (KPIs)

- Timely submission and certification of project bills.
- Billing accuracy and reduction in billing discrepancies.
- Achievement of planned project milestones.
- Accuracy of project schedules and progress reporting.
- Reduction of billing delays and outstanding receivables.
- Effective tracking of variations, costs, and project profitability.
- Timely and accurate management reporting.

Direct Walkin Address
Ipro Visuals
48, Poonamallee High Road, Kumananchavadi, Poonamallee, Chennai, Tamil Nadu 600056
Monday to Friday 10.00 am to 12.00 pm
Contact - +91-XXXXXXXXXX

Pay: ₹400,000.00 - ₹700,000.00 per year

Benefits:

- Health insurance
- Leave encashment
- Life insurance

Work Location: In person

📌 Assistant Manager – Planning & Billing (India)
🏢 iPro Projects
📍 India