Executive Assistant to Management

We are looking for a highly organised, proactive and dependable Executive Assistant who can work closely with the founder and help manage day-to-day work, priorities and follow-ups.

This is not a traditional administrative role. I need someone who can understand how I work, keep track of multiple moving pieces, coordinate with different people, communicate on my behalf when required, and most importantly — make sure things actually get done.

What you'll be responsible for:

- Managing the daily priorities, tasks, meetings and schedule

- Maintaining a clear tracker of everything that needs attention.

- Following up the team members, vendors, agencies and external partners

- Taking meeting notes and converting discussions into clear action points

- Tracking deadlines and making sure work moves forward

- Coordinating between different people and teams on the founders behalf

- Drafting messages, emails and follow-ups in our tone of voice.

- Understanding what needs the founders involvement and what can be handled independently

- Organising documents, information, approvals and pending decisions

- Keeping track of things

- Occasionally handling personal coordination tasks such as arranging repairs, bookings, deliveries, appointments, or other personal errands when required





- Taking ownership of tasks which needs to be done.

Who I'm looking for, someone who is:

- Minimum 2-3 years of professional work experience in any industry or function

- Work experience should demonstrate robust coordination, follow-up, communication and task-management skills

- Excellent at follow-ups and closure

- Mature, confident and professional, with the ability to communicate and follow up with senior employees and leadership when required

- Proactive — someone who thinks about the next step rather than waiting to be told

- Strong at written and verbal communication

- Comfortable coordinating with vendors, teams and service providers

- Discreet and trustworthy with confidential business and personal information

- Good at understanding priorities and urgency

- Resourceful — if they don't know how to get something done, they can figure it out.

- Comfortable working in a fast-moving entrepreneurial environment

- Tech-savvy and comfortable with calendars, spreadsheets, task-management and digital tools

- Able to understand the communication style over time and become the voice of the founder when required

Pay: ₹15,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Executive Assistant to Management (India)
🏢 Jaiguru Jewellers
📍 India