Job Title: Admin & Facility Manager

Department: Administration

Location: Hyderabad

Job Summary:

The Facility Management will be responsible for overseeing and coordinating all aspects of facility operations including housekeeping, security, electrical maintenance, vendor management, and office support services. The role also involves ensuring compliance with service level agreements (SLAs), managing petty cash, and supporting HR with event coordination.

Key Responsibilities:

- Manage day-to-day operations related to housekeeping, security, and electrical maintenance to ensure smooth functioning of the office.
- Handle vendor management including onboarding, service coordination, and performance evaluation.
- Manage Annual Maintenance Contracts (AMC) for equipment such as ACs, CCTV cameras, and fire extinguishers.
- Coordinate with all suppliers and contractors to ensure high-quality service standards are maintained.
- Ensure effective management of pantry services, stationery supplies, and staff ID cards.
- Maintain and disburse petty cash with proper approval from management and keep accurate records of transactions.
- Monitor and track IT assets and update inventory reports to the management.
- Oversee and control service expenditures related to carpentry, electrical work, and other maintenance services.
- Liaise with the landlord for any refurbishment or repair-related issues within the premises.




- Maintain organized records of vendor invoices, purchase orders, and other administrative documentation.
- Ensure timely follow-up with vendors for supply of tea/coffee, drinking water, and other consumables.
- Handle parking space allocation and resolve related concerns efficiently.
- Manage staff seating arrangements based on inputs from department heads.
- Ensure washrooms and common areas are regularly cleaned and maintained.
- Track SLAs and ensure pending service issues are resolved promptly.
- Coordinate and follow up on vendor payments and maintain proper documentation.
- Support the HR department in organizing employee events and office functions.

Key Skills & Competencies:

- Strong vendor management and negotiation skills
- Excellent organizational and multitasking abilities
- Proficiency in MS Office and facility management systems
- Basic knowledge of electrical, HVAC, and safety systems
- Positive interpersonal and communication skills
- Ability to work independently and handle multiple responsibilities

Qualifications:

- Bachelor’s degree, Maters or Diploma in Facility Management.
- 5–10 years of experience in facility or office administration roles.

Pay: ₹16,196.62 - ₹61,837.85 per month

Benefits:

- Paid time off
- Provident Fund

Work Location: In person

📌 Facilities and admin Manager (India)
🏢 Arrowsight Private
📍 India