- Receive, process, and organize various types of documents including contracts, drawings, technical reports, and correspondence
- Ensure accurate document naming, numbering, and logical filing for easy retrieval
- Implement version control and maintain document history
- Track document approval and review processes
Document Control System
- Use document management software or electronic systems for document tracking and control
- Train team members on the use of document control systems
- Ensure systems comply with internal policies and industry standards
Distribution and Retrieval
- Manage controlled distribution of documents internally and externally with proper access permissions
- Track document retrieval requests and maintain movement logs
Quality Assurance
- Conduct periodic document audits to verify completeness, accuracy, and compliance
- Report discrepancies or non-conformities and coordinate resolution