Executive Assistant

Start Date

Starts Immediately

CTC (ANNUAL)

Market-competitive salary Competitive salary

Experience

3 year(s)

3 year(s)

Apply By

Not Provided

Posted today

Job

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About the job

Were Hiring | Executive Assistant to Managing Director

UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.

We are looking for a highly reliable, proactive, and well-organized Executive Assistant to work closely with our Managing Director. The ideal candidate should have excellent follow-up skills, strong communication abilities, and the confidence to coordinate across teams and act as the MDs voice when required.

Location

One Lodha Place, Lower Parel, Mumbai

Working Days & Timing

MondaySaturday | 9:30 AM6:30 PM

Only the 4th Saturday is off.

The business operates 24x7, so the EA must be comfortable remaining reachable by call/WhatsApp outside office hours and on weekends for time-sensitive matters.

Experience

36 years of relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.

Key Responsibilities

- Manage the MDs calendar, emails, meetings, and daily priorities
- Delegate tasks and ensure timely follow-ups until closure
- Track deadlines, commitments, and deliverables through structured trackers
- Draft professional emails, letters, and internal communications
- Coordinate with internal teams, clients, vendors, and external stakeholders
- Conduct online research and prepare reports, comparisons, and trackers
- Attend meetings, take live notes, and prepare clear MOMs with action items, owners, and deadlines




- Handle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookings
- Maintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MDs personal information

Must-Have Skills

- Outstanding follow-up and task-tracking skills non-negotiable
- Excellent written and spoken English
- Strong organizational and coordination skills
- Fast and accurate typing, including real-time dictation
- Good working knowledge of MS Excel & Word
- Comfortable with Excel formulas, formatting, and maintaining trackers
- High integrity, reliability, discretion, and professionalism
- Ability to work independently and manage multiple priorities

How to Apply

Interested candidates can share their updated CV at:

Email: [email protected]

Contact: (phone hidden)

If you are proactive, highly organized, dependable, and enjoy working closely with senior leadership, wed love to hear from you.

Earn certifications in these skills

Who can apply

Only those candidates can apply who:

1. have minimum 3 years of experience

Salary

Probation:

Duration:

Salary during probation:

After probation:

Annual CTC: Competitive salary

Number of openings

1

Editor’s note

Information above is Internshala's interpretation and paraphrasing of what we found on the shared link.

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📌 Executive Assistant (Maharashtra)
🏢 UDS Architects
📍 Maharashtra