JOB TITLE: Assistant Manager – Administration
FUNCTIONAL AREA: Administration
REPORTS TO: Group CFO(TBD)
POSITION’S OBJECTIVE: (brief on position’s objective)
To oversee the organization's administrative operations and to manage office supplies and equipment's within the budgetprovided
KEY RESPONSIBILITIES:
To identify, negotiate best rates and complete all formalities related to signing of contract with Service Agencies
To identify, negotiate best rates and place orders to vendors for Office Supplies & Stationary
To manage & maintain the company vehicle & monitor the driver
To ensure Annual Maintenance Contracts are signed and renewed as per schedule
To ensure repair & preventive maintenance is carried out for the office equipment's as and when required
To ensure proper allocation of office space to each department
To develop & track the processes for all administrative functions
To prepare and maintain monthly expenses report
To prepare and maintain trackers for monthly bills
To create and maintain any other ad hoc reports as required by the management
To ensure Office opening and closing is carried out seamlessly
To audit and check the office premises at opening as per existing checklist
To book meeting/board room as per authorized bookings and make necessary arrangements related to food & logistics & any other specialized requirements
To track and follow up with all vendors for timely delivery of orders/bills and other special requirements
To liaison with MCD and other local authorities as and when required
To provide support, motivation and encouragement to colleagues and team members
To work collectively and in collaborating manner across departments for enhanced productivity
Years of Functional Experience: More than 6 years’ experience in managing the office administration in medium to largeorganization. Should have handled a team
Degree/Diploma: Graduate
Role: Team Management (TBD)
Knowledge & Skil