We are looking for a detail-oriented and responsible Accounts Executive to handle day-to-day accounting activities and support the financial operations of our KSA projects and maintenance activities. The candidate will be responsible for invoice preparation, payment follow-up, transaction verification, petty cash, debtor management, VAT-related activities, and coordination with clients, suppliers, and internal departments.
Key Responsibilities
Prepare and send payment reminders for payments due the following day.
Record and maintain payments, receipts, and expense entries accurately.
Follow up with clients for outstanding payments through email and phone calls from 10:30 AM GST onwards.
Obtain confirmation from clients regarding receipt of invoices.
Process utility payments after verification and approval from the BDM.
Provide finance clearance to various departments.
Verify financial transactions every two days and ensure proper documentation.
Manage and maintain petty cash.
Maintain and update the Accounts Module.
Obtain the required approval before closing the Accounts Module.
Prepare and submit client invoices.
Follow up on payments related to project and maintenance orders/invoices.
Ensure PPM invoices are submitted according to the applicable PPM period.
Prepare the debtors list every Saturday along with a detailed report, including PPM validity.
Monitor outstanding payments and highlight payments pending for more than 30 days to management.
Prepare supplier cheque on time and share the required copies with the concerned team/client.
Check and verify project cost sheets.
Ensure invoices are prepared and submitted according to the project plan and billing schedule.
Assist with VAT submission and related documentation.
Maintain proper records of invoices, payments, receipts, expenses, collections, and supporting documen