Executive Assistant, Operations & Personal Office
Company: Apex Brand Studio
Location: Lower Parel, Mumbai
Work Type: Full time, in-office position
Working Days: Monday to Saturday
Working Hours: 9:00 AM to 6:00 PM
Salary: Up to ₹6,00,000 per annum depending on last drawn CTC
Reports To: Founder & CEO
Role Overview
This is a trusted, hands-on role at the centre of the studio and the Founder's day-to-day.
You will keep operations, accounts, and admin running smoothly, act as the bridge between the Founder and the team, and take genuine ownership of the Founder's work and personal schedule.
The role suits someone organised, discreet, and proactive who enjoys keeping people, tasks, and time well managed.
Key ResponsibilitiesExecutive Support – Founder's Office
Manage the Founder's calendar, appointments, and daily schedule, keeping work and personal commitments aligned
Monitor and respond to emails on the Founder's behalf and flag what needs attention
Act as the single point of contact between the Founder and the team,



so day-to-day follow-ups do not need the Founder's direct involvement
Coordinate meetings, reminders, and follow-ups from start to finish
Operations & Team Coordination
Keep daily studio operations running smoothly
Follow up with the Social Media, Editing, and Design teams on their daily task sheets and client status
Track basic attendance and ensure routine team updates are in place
Accounts & Vendor Management
Prepare monthly client invoices, share them with clients, and follow up on payments
Share invoices with the CA team and coordinate tax filing and related compliance
Make vendor payments as required through the banking app
Update invoices on client and vendor portals where required
Maintain records of company expenses and any incoming rent
HR & Admin
Support hiring coordination and onboarding as needed
Manage payroll and employee codes on the company's payroll platform
Maintain basic HR and admin records for the team
Personal & Lifestyle Support
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📌 Executive Assistant Office Manager (Mumbai)
🏢 Apx Global Media
📍 Mumbai