Job Description - Executive Assistant

Job Title: Executive Assistant

Department: Management / Administration

Location: Sitapura, Jaipur (Rajasthan)

Employment Type: Full time

Salary: ₹3,00,000 - ₹6,00,000 CTC per annum (Based on experience and skills)

About the Company

We are a fast-growing export company engaged in international trade, serving customers across multiple global markets. We are looking for a proactive, organized, and detail-oriented Executive Assistant to support senior management in daily business operations, communication, and coordination.

Key Responsibilities
- Manage the Managing Director's/Director's calendar, appointments, meetings, and travel schedules.
- Coordinate with international buyers, suppliers, freight forwarders, customs agents, and logistics partners.
- Prepare meeting agendas, presentations, MOM (Minutes of Meeting), and follow-up action reports.
- Coordinate export-related documentation such as Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading, Certificates of Origin, and other export documents.




- Track order execution, shipment schedules, and delivery timelines.
- Maintain records, MIS reports, and executive dashboards.
- Follow up with internal departments including Sales, Production, Purchase, Finance, and Logistics to ensure timely execution of business activities.
- Arrange domestic and international travel, hotel bookings, visa documentation, and itineraries.
- Assist in preparing business reports, presentations, and management reviews.
- Support participation in trade fairs, exhibitions, and international customer visits.
- Perform research and gather market information whenever required by management.
- Maintain complete confidentiality of company information and executive communications.

Required Qualifications
- Bachelor's Degree
- 1-4 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
- Experience in an Export, Manufacturing, International Trade, or

📌 Executive Assistant to Managing Director (Jaipur)
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📍 Jaipur