About the Role

We are looking for an exceptionally organized, proactive and dependable Executive Assistant to support the Managing Director. This is not a conventional secretarial role. We are looking for someone who can think ahead, coordinate across departments, ensure timely follow-ups and help the MD focus on strategic business decisions.

Key Responsibilities

Executive Support
- Manage the MD's calendar, appointments and meetings.
- Prioritize and organize daily tasks and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas and Minutes of Meeting (MoM).

Coordination & Follow-up
- Follow up with Production, Purchase, Sales, Accounts and Stores on behalf of the MD.
- Maintain a comprehensive task tracker and ensure timely completion of assigned tasks.
- Coordinate with customers, suppliers and logistics partners.
- Ensure commitments made during meetings are completed within agreed timelines.

Communication
- Handle skilled correspondence with domestic and international customers.
- Prepare reports, presentations and business documents.




- Maintain confidentiality of sensitive business information.

Research & Business Support
- Conduct online research for products, suppliers, competitors and market trends.
- Assist in preparing quotations, presentations and reports.
- Support exhibition planning, customer visits and business meetings.

Administrative Support
- Organize documents and maintain records.
- Coordinate internal meetings.
- Assist in event planning and travel arrangements.
- Handle miscellaneous administrative responsibilities assigned by the MD.

Skills Required:
We are looking for someone who has:
✔ Excellent follow-up skills (most important)

✔ Strong organizational abilities

✔ Outstanding communication skills (spoken and written English)

✔ Excellent command of MS Excel, Word and PowerPoint

✔ Ability to handle multiple tasks simultaneously

✔ Good internet research skills

✔ Ability to coordinat

📌 Executive Assistant to Managing Director (Ludhiana)
🏢 Ankit Steels
📍 Ludhiana