Job Title:
Operations & Site Co-ordination Executive

Department:
Supply Chain / Operations

Job Summary:
The Operations & Site Co-ordination Executive will serve as the primary co-ordination link between the Head Office and project sites across India. The role is responsible for ensuring seamless communication with site supervisors, timely collection of attendance and operational information, maintenance of labour records, Co-ordination of site expenses, gate pass administration, and support for payroll and statutory compliance processes.

Key Responsibilities:
1. Site Operations Co-ordination
- Coordinate daily with Site Supervisors, Contractors and Mukadams regarding labour attendance, manpower deployment and operational requirements.
- Ensure timely collection of worker and staff attendance through PagarBook, eFusion and other attendance systems.
- Resolve attendance discrepancies with Site Supervisors and HR before payroll processing.
- Maintain accurate manpower deployment and attendance records.

2. Attendance & Payroll Co-ordination
- Monitor attendance, overtime,



leave and wage records.
- Verify attendance and prepare attendance summaries and Wage Register support documents.
- Track labour advances, attendance corrections and payroll supporting documents.
- Coordinate with the Payroll & Compliance team for timely salary processing.

3. Labour Documentation & Compliance Support
- Maintain labour records, contractor documentation and employee records.
- Coordinate onboarding, ID cards, exit documentation, contractor licences and statutory

documentation.
- Maintain statutory registers, inspection files and support audits.

4. Site Expense & Operational Co-ordination
- Co-ordinate site expense requests and approvals.
- Verify supporting documents, vouchers and bills before submission to Accounts.
- Maintain expense trackers and labour advance documentation.

5. Gate Pass & Site Administration
- Co-ordinate employee, contractor, vehicle and material gate passes

📌 Operations & Site Co-ordination Executive (Mumbai)
🏢 Shivji Valji Sheds
📍 Mumbai