Key Responsibilities

Roles & Responsibilities Qualifications & Competence

Coordinate project activities with Engineering, Procurement, Production, QC, Stores, Logistics, Accounts, and Commissioning teams.
Maintain and update project schedules, milestone trackers, pending activities, responsibilities, and target dates.
Prepare and circulate daily, weekly, and monthly project status reports.
Maintain complete project-wise documentation from project initiation to final close-out.
Control incoming and outgoing drawings, technical documents, approvals, correspondence, and revisions.
Maintain document registers, drawing registers, transmittals, revision history, and approval status.
Ensure only the latest approved drawings and documents are circulated to relevant departments.
Follow up with internal teams and customers for pending documents, drawings, approvals, and technical clarifications.
Maintain records of Purchase Orders, specifications, BOMs, Material Requests, inspection reports, test reports, packing lists, and dispatch documents.
Track document submissions, customer comments,



approvals, revisions, and resubmissions until final closure.
Prepare meeting minutes, action trackers, and follow up on pending actions.
Maintain proper document naming, filing, version control, backup, and easy retrieval of project records.
Support preparation of handover documents, O&M; manuals, commissioning records, warranties, and final project dossiers.
Coordinate documentation required for inspection, dispatch, commissioning, and customer handover.
Ensure all project documents and pending actions are properly closed and archived at project completion.
Any Science Graduate /Diploma

Experience

4+ year experience in Administration, Secretarial, Projects

Key Competencies

Project coordination and follow-up
Document control and attention to detail
Strong communication and reporting skills
Positive organisation and time management
Proficiency in MS Office, Excel, Google Workspace, and docu

📌 Asst. Project Coordinator cum DC (Kochi)
🏢 AQOZA
📍 Kochi