Location

Ahmedabad, India on-site

Hours

Part time, approx. 20-25 hours per week, overlapping the teams shift

Shift context

The team works 8:00 AM 12:00 PM CST (6:30 PM – 11:30 PM IST)

Reports to

HR Generalist

Experience

2–5 years in office administration or facilities

Type

Part-time, with potential to grow into a full-time role

ABOUT PROFUSION SYSTEMS

Profusion Systems is a Chicago-based, AI-enabled custom software development company with a 30-person delivery team in Ahmedabad covering software engineering and business process operations. The team works US Pacific hours.

WHAT THIS ROLE ACTUALLY IS

A practical, hands-on job. Vendors, facilities, procurement, and logistics — the operational layer that lets engineers and BPO staff do their work without chasing an internet outage or a missing chair. You will be the person who notices something is broken before anyone reports it.

This role is deliberately scoped. It is administrative and logistical, not supervisory: people-related accountability sits with team leads and HR.

WHAT YOU WILL OWN




- Vendor management. Internet and connectivity, housekeeping, pantry and supplies, security, AMC contracts, and electrical or plumbing repairs. Track contracts, renewal dates, and service quality.
- Facilities and workspace. Seating, workstation setup, equipment intake and tagging, meeting-room readiness, and getting things fixed quickly when they break.
- Procurement. Collect quotes, route approvals, place orders, and track deliveries for hardware, furniture, and consumables.
- Front desk and visitors. Reception, visitor logs, courier handling, and hosting clients or candidates when they come in.
- Petty cash and documentation. Maintain petty cash, collect invoices and receipts, and hand off clean expense documentation to accounts on a fixed schedule.
- Onboarding logistics. Work with HR so that a new joiner has a desk, a machine, an ID, and access ready on day one.
- Attendance data entry. Maintain and pass on the

📌 Office Administrator (Ahmedabad)
🏢 Profusion Systems
📍 Ahmedabad