We are looking for a highly organised, proactive and responsible Executive Assistant to support the management in day-to-day business operations, coordination, follow-ups, reporting and execution of key tasks.
The ideal candidate should be comfortable working across Sales, CRM, Operations, Vendors, Projects and Management Coordination and should have robust follow-up and communication skills.
Key Responsibilities
1. Management Support
Manage the management's daily schedule, meetings and appointments.
Prepare and maintain the daily task/delegation sheet.
Follow up with team members on assigned tasks and ensure timely completion.
Prepare meeting agendas, MOMs and action points.
Track pending tasks and escalate delays to management.
Maintain confidentiality of management and business information.
2. Sales & CRM Coordination
Coordinate with the Sales Team, CRM Team and Showroom Team.
Ensure leads are properly updated and followed up in CRM.
Monitor lead status, follow-ups and conversions.
Track Sales Target vs Achievement.
Prepare daily/weekly/monthly sales reports.
Coordinate between sales executives, customers and management.
Monitor pending quotations, orders and customer follow-ups.
3. Operations Coordination
Coordinate with internal departments for smooth execution of orders/projects.
Track order status from enquiry to closure.
Follow up on pending approvals, material requirements, dispatches and deliveries.
Coordinate with vendors and service providers wherever required.
Maintain a tracker for important operational activities.